Fleet Officer Job at Matrix Energy Group

Matrix Energy Group is a rapidly growing indigenous and integrated Oil Marketing and Trading Company in Nigeria, which was incorporated November 25, 2004.

Over the years, Matrix Energy has grown from a modest supply and distributions operation to a fully integrated petroleum products marketing and trading company with clients and suppliers all over the world.

We are recruiting to fill the position below:

Job Position: Fleet Officer

Job Opening ID: MEL1149
Job Location: Warri, Delta
Job Type: Full time
Industry: Logistics

Job Description

• The job holder is responsible for all fleet operations processes, such as trip management, fuel administration, driver support, incident escalation, and shortage resolution, are executed effectively and efficiently.
• This role is critical to ensuring that trucks are efficiently managed, drivers are supported in real-time, and fleet operations run smoothly and in compliance with organizational standards.

Responsibilities and Accountabilities

• Open and manage trips for trucks and drivers using the ERP system, ensuring accurate trip details and timely scheduling.
• Ensure that planned trips and revenue targets are achieved in line with the approved operational budget.
• Manage and coordinate third-party truck hires to support operational needs and meet delivery timelines.
• Ensure prompt loading of trucks at loading points and drive compliance with company TAT benchmarks for both outbound and return trips.
• Raise and issue fuel coupons based on approved trip plans and monitor fuel usage against distance and delivery metrics.
• Raise trip allowances based on approved trip rate on ERP for account disbursement.
• Follow up with the Maintenance Team to ensure prompt repair of trucks, particularly those affecting trip schedules or causing downtime.
• Close trips on the ERP system upon delivery completion, ensuring all supporting documents are verified and submitted.
• Collaborate with relevant departments to resolve and collect shortages from or for drivers, ensuring proper documentation and reconciliation of discrepancies.
• Provide real-time assistance to drivers in cases of road challenges, mechanical issues, or delivery complications.
• Ensure proper documentation and record-keeping of all trips and fuel-related transactions.
• Ensure timely update of ERP systems with trip and driver details.
• Monitor all inbound and outbound truck movements using GPS & fleet management software.
• Maintain journey logs and generate reports on trip performance.
• Prepare daily, weekly and monthly reports to the supervisor on all tasks and ongoing trips.

Requirements

• National Diploma (ND) in Computer Science, Logistics, or a related field.
• Minimum of 1-2 years of experience in logistics, transportation operations or a related role.
• Knowledge of GPS tracking systems, route planning software, and fleet management tools is an added advantage.
• Ability to work safely and efficiently in a fast-paced environment.
• Good time management skills, communication and problem-solving skills.
• Ability to work as part of a team.
• Ability to work under pressure and manage multiple trips simultaneously.
• Knowledge of transportation laws, safety regulations, and related compliance requirements is an added advantage.
• Must have the ability to work with and maintain good relationships with colleagues at all levels, including truck drivers and mechanics.
• Basic knowledge of Microsoft Office tools (Word and Excel) will be an added advantage.