Graduate Executive Assistants at Greatview Nigeria

Greatview Nigeria Limited specialises in providing good quality and cost effective services in Civil Engineering, Infrastructural Design, Environmental Impact Assessment Services, Construction and Construction management, Marine Construction, Renewable Energy and Solar technology as well as Consultancy Services in relation to these different fields. This is achieved by the application and mixture of synergies of our various alliances and the best blend of available engineering business, social or developmental needs.

We provide a wide range of environmental impact assessment services required in the different stages of Integrated Environmental Management (IEM); from Research and Assessment, to Planning, and Implementation.

We are recruiting to fill the positions of:

Job Title: Graduate Executive Assistants

Location: Lagos, Nigeria

Description

• Responsible for providing assistance to company Executive Management and performing a variety of administrative, office and clerical functions.
• Provide administrative assistance to Executive Management and other officers as required or as requested
• Organizing and scheduling meetings and appointments for Executive Management
• Responsible for maintaining the department’s File Management System
• Taking both electronic, mails and telephone messages for Executive Management and relaying to concerned person.
• Conduct information research, business research, surveys and gather information on requested topics as assigned on behalf of Executive Management.
• Make arrangements and assist with Executive Management Meetings, Conferences and Board Of Directors Meetings.
• Managing Executive Management’s daily, weekly and monthly diary itineraries
• Assist in implementing and updating office policies and procedures including scheduling appointments, processing mail, answering phones and ordering supplies.
• Maintains the company’s records and file management system.
• Assist in the coordination of all travel arrangements for the company; research and make flight, hotel, car rental and company car reservations in accordance with company policies and to obtain most economical and efficient travel.
• Create travel itinerary and schedules in accordance with authorized travel requests.
• Receive, sort and forward incoming mail and coordinates the pick-up and delivery of express mail services (DHL, FedEx etc.)
• Assist with coordinating incoming and outgoing shipments. Initiate shipments for products, replacement parts and/or for correcting errors (shortages, wrong item shipped, etc.)
• Provide administrative assistance to the other departments as required or requested.
• Performs other duties as required or as assigned.

RequirementsSkills Required

• Good reasoning ability is important.
• Good team spirit and project management skills
• Good administrative and organizational skills
• Good problem solving skills and initiative
• Good relational and customer service skills
• Strong quantitative skills such as statistics and data analysis skills
• Good reasoning skills; communication skills; multi-tasking skills and organizational skills
• Strong analytical and data analysis skills
• Exhibits initiative, responsibility and flexibility
• Proficient in the use of Microsoft Office Tools
• Quality control - demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Safety & security - actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services

Educational Qualification

• A good university first Degree or journeyman experience is required.

Years of Experience:

• 2-4
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