Graduate Intern - Personal Assistant

Noble Hall Leadership Academy for Girls, a school dedicated to educating the total person - intellectual, spiritually, socially, physically and emotionally.
 Our ultimate aim is to create a new cadre of confident female leaders who are committed to making a positive difference

We are recruiting to fill the below position:

Job Title: Graduate Intern - Personal Assistant

Location: Abuja

Duties

• Attending events/meetings as the director’s representative,
• Active involvement in the decision-making processes.
• Carrying out background research and presenting findings;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the director;
• Delegating work in the director’s absence
• Deputizing for the director, making decisions and delegating work to others in the director's absence;
• Organizing and arranging complex travel itineraries and occasionally, traveling with the director to take notes or dictation at meetings or to provide general assistance during presentations;
• Planning, organizing and managing projects and events,
• Preparing correspondence on your boss's behalf
• Producing documents, writing reports, briefing papers, reports and presentations;
• Screening phone calls, inquiries and requests, and handling them when appropriate;
• Taking on some of the director’s responsibilities and working more closely with management;
• Devising and maintaining office systems, including data management and filing;
• Liaising with clients, suppliers and other staff.
• Managing the director’s budget.
• Managing the director’s electronic diary,
• Meeting and greeting visitors at all levels of seniority;
• Organizing and attending meetings and ensuring the director is well prepared for meetings;
• Organizing and maintaining diaries (electronic and manual) and making appointments;

Requirements

• Must be residing in Abuja
• Minimum of 2 years experience as a Personal Assistant to the Managing Director, CEO etc.
• Must possess a minimum of OND/HND in Secretarial/Business Administration, in any discipline.
• PA experience/experience in Office Administration is an added advantage

Skills:

• Must be smart and fluent
• Good oral and written communication
• Must be result oriented
• Must be self-motivated and have a Can-Do attitude
• Must be discrete
• Must be superbly organized and proactive.
• Ability initiate tasks that need to get done, and ask for clarification when the desired outcome is unclear
• Computer skills with word processing and spreadsheet software (MS Word, Excel, PowerPoint).
• Competency to follow directions and ability to work independently as well as part of a team.

Note: If you are not qualified for this position please do not apply. Only applications submitted in the above format will be accepted. Qualified candidates will be contacted on 20th September, 2015.

Deadline 18th September, 2015.