Head of Administration Job at Alan & Grant
Alan & Grant - Our client, a leading Real Estate company, is recruiting suitably qualified candidates to fill the position below:
Job Position: Head of Administration
Job Location: Lagos
Employment Type: Full-time
Key Responsibilities
- Provide leadership and direction to the administrative team, including office managers, administrative assistants, and support staff.
- Develop and implement administrative strategies aligned with organizational goals and objectives. Identify opportunities for process improvement and efficiency enhancement.
- Establish and enforce administrative policies, procedures, and guidelines to ensure compliance with company standards and regulatory requirements.
- Manage relationships with external vendors, service providers, and contractors. Monitor performance, and ensure quality service delivery.
- Evaluate, implement, and support administrative technology solutions to streamline processes and improve productivity. Ensure staff proficiency in relevant software applications.
- Ensure compliance with relevant laws, regulations, and industry standards. Identify and mitigate administrative risks to protect organizational assets and reputation.
- Manage administrative resources, including office supplies, equipment, and facilities. Monitor expenses, negotiate contracts, and optimize spending to achieve cost savings.
- Facilitate communication and coordination between administrative staff and other departments. Serve as a liaison to senior management, conveying important information and addressing administrative concerns.
- Oversee facility operations, including maintenance, security, and cleanliness. Coordinate office layout and space utilization to maximize efficiency and comfort.
- Have a robust knowledge of the company's product/services that will lead to sales.
Requirements
- Minimum of a Bachelor's Degree in Business, Accounting or a related Financial field
- Proven experience in a senior administrative role, preferably in a managerial capacity.
- Proficient with the use of computers and software programs used in finance and business
- Critical thinking, interpersonal and problem-solving skills
- Strong analytical skills, detail-oriented and exceptional organizational and multitasking abilities
- Established experience of evaluating, onboarding, training, supervising and motivating employees in administration
- Strong communication (both written and verbal), leadership and time management skills
- Knowledge of organizational policies, procedures, and best practices.
- Familiarity with legal and regulatory requirements related to administration and business operations.
- Strong understanding of budgeting and financial management principles.
- Knowledge of human resources practices and procedures.
- Professional certifications in administration or related areas are a plus.
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