HR & Admin Manager

HR RECORDS & INFORMATION SYSTEM 

•       Ensure employee records are updated and accurate (e.g new hires, separations, leave, etc) 

•       Maintain accurate information on transfers by keeping accurate record of staff location 

•       Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization. 

•       Ensure organization policies, procedures, processes, mission, vision, handbooks, etc are clearly communicated to the employees. 

•       Collate all the departmental annual budgets 

•       Maintain the confidentiality of all staff documents/information in the HR department 

RECRUITMENT & ONBOARDING  

•       Liaise with Heads of Department to identify vacancies 

•       Develops advert and source for suitable candidates using appropriate recruitment platforms 

•       Coordinates the interview process by developing appropriate assessment tools to aid selection of ideal candidate 

•       Develop an onboarding plan for new hires and ensure all work tools are available for smooth integration. 

PERFORMANCE MANAGEMENT         

•       Develop performance policy to guide the performance management process 

•       Coordinate the appraisal process to ensure it is initiated as at when due and laid down process is followed 

•       Collate the outcome of the appraisal process, prepare report for Management review

TRAINING & DEVELOPMENT 

•       Develop training policy and ensure training activities are in line with the policy 

•       Identify training needs for all employees through the performance management process 

•       Develop a training plan and ensure approval of the plan 

•       Identify appropriate training providers to facilitate the training sessions 

•       Ensure staff are duly notified of training and coordinate all logistics requirements for attendance 

•       Track and monitor training outcome through training evaluation 

•       Organize and coordinate the organization strategic sessions  

EMPLOYEE RELATIONS             

•       Develop communication channels to address staff grievances 

•       Develop HR policies to ensure leading HR practices is established 

•       Come up with employee engagement initiatives to ensure a motivated workforce 

•       Track and monitor attendance across all project locations  

•       Ensure a healthy workforce by monitoring the HMO administration process 

•       Track and monitor training outcome through training evaluation 

 LABOUR LAW & REGULATORY COMPLIANCE  

•       Review the staff Handbook annually recommending amendments as needed  

•       Ensure all HR records, processes and policies align with the provisions of the Nigerian Labour law and ethics of the organization. 

•       Comply with and ensure confidentiality of information and data protection  

  COMPENSATION & BENEFITS MANAGEMENT 

•       Monitor compensation- ensuring internal equity & compliance with applicable laws 

•       Coordinate with the Finance Manager/Account Manager in the preparation of monthly Payroll. 

HEALTH & SAFETY 

•       Ensure the company’s Health & Safety Policy is clearly communicated and available to all 

•       Ensure the Health & Safety Policy is implemented and is subject to review and assessment at regular intervals or as the situation or legislation changes. 

 GENERAL ADMINISTRATION 

•       ACCOMMODATION - Oversee the management of cluster accommodation in all projects and across all the regions and state presence. Ensure timely payment of staff accommodation and accommodation documents are up-to-date across all regions. 

•       PROCUREMENT - Ensure office supplies such as stationeries and toiletries are readily available; process requests and get necessary approvals for purchase of office supplies 

•       MANAGEMENT OF CUG LINES- Ensure timely payment for CUG lines subscription; resolve issues on CUG lines in liaison with HR/Admin Officer Regional; accountable for CUG lines at various locations; responsible for purchase of CUG lines 

•       MANAGEMENT OF COMPANY ASSETS - Oversee company assets like laptops, phones, ID cards etc by ensuring they are safe and in good condition 

JOB QUALIFICATIONS 

Required

Education

Bachelor’s degree in Administration or any related field

Certification

CIPM, CIPD or SHRM certification is required 

Required Experience

Minimum of 7 years’ relevant experience