HR Assistant

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We are recruiting to fill the position below:

Job Position:  HR Assistant
Job Location: Lagos
Reporting Relationship (Line Manager): HR Manager
Job Responsibilities

• Facilitate first-rate Recruitment and Selection process
• Conduct reference checks on possible candidates.
• Prepare notices and advertisements for vacant positions
• Update Candidate Database with details of each applicant
• Respond to all applicants at all stages of the Selection process (including unsuccessful applicants)
• Schedule and organize interviews

Maintain effective document and record management systems / processes:

• Ensure administration of employment packs, contract amendments etc.
• Maintaining Employee Files.
• Management of Leave database
• Management of Time & Attendance systems

Employee Engagement and Coordinate Welfare programs & services:

• Organizing employee events (end of the year event and quarterly events)
• Maintain database of employee birthdays
• Distributes birthday cards and vouchers
• Send birthday messages to all employees on birth date.

Provide administrative and secretarial support:

• Plan, organize and manage own workload and that of the HR Department to ensure that all the reports are processed and submitted in a timely and accurate manner
• Assist and support rollout of various initiatives, projects and improvements within the organization
• Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.

Employee Lifecycle Management:

• Conducts onboarding exercise and documentation for new employees.
• Exit management.

Performance Management:

• Tracking of PMS reviews (FY Start & Mid-year) for roles below Coordinator level
• Manages performance setting for new employees in conjunction with Line Managers
• Documentation of signed off forms in respective files & updates to HR database.

Others:

• Maintains employees medical & insurance processes
• Maintains quality service by following organizational standards
• Maintains employee confidence and protects operations by keeping human resource information confidential
• Perform any other tasks as may be assigned by the HR Manager from time to time.

Educational Qualifications / Technical Skills

• Applicant should have degree/HND in Management or Social Sciences.
• At least 2 years working experience in HR in a structured organization
• Strong communication skills
• Membership of CIPM or other related HR bodies)

Additional Skills Requirement:

• Reporting, organizing and scheduling skills
• Demonstrate a high level of self-management, networking and seeing the bigger picture
• Confidentiality, dependability, team work and positive influencing skills
• Ability to manage multiple tasks in a dynamic fast-paced environment
• Fast learner

Relevant Experience:

• Computer literate: Good working knowledge of Excel, MS Word, Power Point is essential
• Basic knowledge of Labour Law
• People’s management
  Click here to Apply