Human Resources Intern Job at Save the Children

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Position: Human Resources Intern

Job ID: 230000J8
Job Location: CO, Abuja
TEAM/PROGRAMME: HR & Admin Team
Grade: Intern
Contract Length: 1 year
Employee Status: Fixed Term

Child Safeguarding

• Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting the country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

• To provide administrative support and assistance to the HR Team for the development and management of HR functions such as recruitment, employee relations, on-boarding, and filing for compliance and the promotion of its Safeguarding Policy.

Scope of Role:

• Reports to: HR Officer
• Staff directly reporting to this post: NIL
• Budget responsibility: NIL

Key Areas of Accountability

• File and organize personnel files and other files maintained by the HR unit. Ensure documents are stored in an easy to access and understandable system
• Assist in the filing all staff documents appropriately into personnel files/ subject files on daily and weekly basis
• Ensure content of all staff files are reviewed occasionally for accuracy and completeness
• Assist in maintaining digital records of staff data on Save the Children’s HR Information Systems
• Receive and prepare administrative letters for staff
• Design and maintain HR document register for in/out documents
• Assist in collating induction materials in readiness for Global Induction sessions
• Participate in the preparation for induction for new staff on the global and national policy guidelines and procedures
• Assist in coordinating HR meetings, training, surveys etc and take minutes of team meetings
• Assist the unit with interview coordination
• Provide administrative support to the HR Team
• Perform other duties as assigned.

Behaviours (Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Qualifications

• University Degree in Human Resources Management, Business Administration, or equivalent in relevant field.

Experience And Skills:

• Specified Study Area – Human Resources/Administration/Social Sciences or prior experience in Human Resources
• Language Requirements – English - Excellent
• Excellent computer skills, knowledge of Human Resources Information Systems (HRIS), Excel and demonstrated skills in database management and record keeping.
• Superior personal and ethical standards.
• Ability to build rapport quickly with internal customers utilizing excellent customer service skills.