Job Openings at Chemonics International

Chemonics International - We're one of the world’s leading partners in international development, because where Chemonics works, development works. From our founding in 1975, we have worked in more than 150 countries to help our clients, partners and beneficiaries take on the world’s toughest challenges. Today, we re-imagine global supply chains to deliver essential medicines to the right place at the right time. Our global network of more than 4,000 specialists share an unwavering resolve to work better, driven by a conviction that the world must be better.

We are recruiting to fill the following positions below:

1.) Procurement Expert

Job Location: Abuja
Employment Type: Full time
Supervision: The Procurement Expert will report directly to the Director, Warehousing and Distribution

Job Description

• This scope of work sets forth the professional services to be provided by a suitably qualified and experienced Procurement Expert, to coordinate the USAID and GF support to the FMOH through the USAID Global Health Supply Chain- Procurement and Supply Management (GHSC-PSM) project (to be known subsequently as TA contractor on this SOW, to carry out a competitive procurement process for the selection of a qualified operator of the APMW and LFMW using a PPP model.
• FMOH/FDS will take the lead in design decisions and will direct the Procurement Expert’s work within a larger Project Development Team (PDT) that also includes a Project Team Leader, a Finance Expert, and a Legal Expert.
• The Procurement Expert will primarily work in the GHSC-PSM office and provide weekly /bi-weekly updates to the FMOH/Food and Drug Services office in Abuja alongside the other consultants assigned thematic roles for this important assignment.
• USG, GF, and other relevant stakeholders will send representation at these meetings.

Background

• Nigeria’s Federal Ministry of Health (FMOH) in partnership with the United States Agency for International Development (USAID) and the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF) constructed two Pharma-grade Warehouses: the Abuja Premier Medical Warehouse (APMW) and the Lagos Federal Medical Warehouse (LFMW).
• The purpose of these modern warehouses was to ensure effective and sustainable storage of government and donated public health commodities.
• To ensure the effective operation and maintenance of these state-of-the-art medical warehousing facilities, while also addressing challenges related to inventory management, human resources, and quality assurance, FMOH and USAID signed a Memorandum of Understanding (MoU) establishing an agreement that these two pharmaceutical-grade storage facilities to be operated, managed, and maintained by a private party selected through the Public-Private Partnership (PPP) model.
• Using a competitive procurement process, FMOH selected a private operator and awarded a five-year contract to operate and manage the two warehouses.
• This PPP contract is coming to term on May 14, 2024. Therefore, FMOH is planning to refresh the tendering process to achieve greater value for money through (i) effective competition and (ii) access to qualified and capable service providers. The FMOH Food and Drug Services Division will lead the design and tendering process.
• USAID and the Global Fund will provide supportive assistance through the provision of technical assistance by a team of selected consultants.

Primary Tasks

• Provide expert advice to support a detailed analysis of the design and execution of the current management contract between FMOH and the current Private Operator.
• Support the TA contractor to review the outline business case (OBC) and carry out the competitive procurement process for a new warehouse operator using the PPP model as required by the provisions of the ICRC ACT.
• Act in an advisory role to support the two-stage PPP procurement process constituting of a Request for Quotes (RFQ) and Request for Proposal (RFP).
• Participate and make technical inputs into the review of quotes from prospective bidders.
• Provide support for the evaluation of technical and financial proposals submitted by the shortlisted bidders for the PPP contract.
• Support FMOH to carry out contract negotiations through to the contract award and signature.
• Work as part of the advisory team to support FMOH to onboard the new contractor and facilitate the transition and handover of APMW and LFMW warehouse management services to the new contractor.

Job Qualifications

• Advanced Degrees in relevant field and procurement and supply chain certifications (CIPS, APICS, CSCP, or similar), or 15 years equivalent experience
• Minimum of 8 years of experience managing end-to-end procurement processes.
• Experience working on international donor-funded programs and national authorities.
• Knowledge of Nigeria's Public Procurement Law and regulations, Infrastructure Concession
• Commission Regulatory Act and public asset management is an added advantage.
• Extensive technical experience in implementing or managing complex procurement processes including:
• Contract performance management
• Monitoring procurement work plans
• Design of RFQ and RFP documents
• Tender evaluations
• Contract negotiations
• Ability to deal with sensitive issues in the workplace in a multi-cultural environment and to build effective working relations with colleagues
• Excellent spoken and written English.

Application Closing Date: 1st January, 2024.

Click here to apply online

2.) Finance Expert

Job Location: Abuja
Employment Type: Full time
Supervision: The Finance Expert will report directly to the Director, Warehousing and Distribution or Designee

Job Description

• This scope of work sets forth the professional services to be provided by a suitably qualified and experienced financial expert to coordinate the USAID and GF support to the FMOH through the USAID Global Health Supply Chain- Procurement and Supply Management (GHSC-PSM) project (to be known subsequently as TA contractor on this SOW), to review the financial management and internal control framework and procedures for the PPP project, including revenue sharing, payment mechanisms, and risk allocation while ensuring value for money.
• FMOH/FDS will take the lead on financial structuring design decisions with input from the Expert and will direct the Expert’s work within a larger Project Development Team (PDT) that also includes a Project Team Leader, a Procurement Expert, and a Legal Expert.
• The Finance Expert will work out of the FMOH/Food and Drug Services office in Abuja and will report on the progress to both FMOH and USAID. 

Background

• Nigeria’s Federal Ministry of Health (FMOH) in partnership with the United States Agency for International Development (USAID) and the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF) constructed two Pharma-grade Warehouses: the Abuja Premier Medical Warehouse (APMW) and the Lagos Federal Medical Warehouse (LFMW).
• The purpose of these modern warehouses was to ensure effective and sustainable storage of government and donated public health commodities.
• To ensure the effective operation and maintenance of these state-of-the-art medical warehousing facilities, while also addressing challenges related to inventory management, human resources, and quality assurance, FMOH and USAID signed a Memorandum of Understanding (MOU) establishing an agreement that these two pharmaceutical-grade storage facilities to be operated, managed, and maintained by a private party selected through the Public-Private Partnership (PPP) model.
• Using a competitive procurement process, FMOH selected a private operator and awarded a five-year contract to operate and manage the two warehouses.
• This PPP contract is coming to term on May 14, 2024. Therefore, FMOH is planning to refresh the tendering process to achieve greater value for money through (i) effective competition and (ii) access to qualified and capable service providers.
• The FMOH Food and Drug Services Division will lead the design and tendering process.
• USAID and the Global Fund will provide supportive assistance through the provision of technical assistance by a team of selected consultants.

Principal Duties and Responsibilities (Essential Functions)

• Coordinate the TA contractor’s support to the FMOH to assess the financial management and internal control framework and procedures in place for the current PPP contract.
• Document recommendations to address the identified weaknesses and improve oversight and accountability for funds generated and expended by the warehouse operator.
• Establish internal control procedures to ensure that invoices and vouchers presented by the operator for warehouse maintenance and management services represent actual expenditures that are reasonable and allowable under the contract.
• Ensure adequate internal controls over the human resources management and asset management systems.
• Support the FMOH to carry out contract negotiations through to the contract award and signature.
• Make inputs into the evaluation of the PPP contract policies related to expenditures and revenue sharing to ensure a sufficient understanding of the design of relevant control policies and procedures that will guide the FMOH final position.
• Work with the TA contractor and FMOH to develop a framework for proper records of the financial transactions and reporting (monthly, quarterly, and annual) by the warehouse operator to relevant parties in line with the contract terms.
• Support FMOH to onboard the new contractor and facilitate the transition and handover of APMW and LFMW warehouse management services to the new contractor.

Job Qualifications

• Advanced degree - M.B.A. degree in Finance/Chartered Accounting certification and at least 7 - 10 years of successful, verifiable, and relevant experience in a project finance environment.
• Must be able to analyze and solve complex problems.
• Must have a balanced personality with excellent communication and interpersonal skills
• Must be able to work independently as well as part of a team.
• Experience in evaluating and financing infrastructure investments from a government/ private sector view, project finance, PPPs, and resource mobilization, will be an advantage preferably in healthcare.
• Expertise in financial and economic analysis of PPP projects, including Cost-Benefit Analysis.
• Must be a good manager who is self-driven and proactive.
• Excellent spoken and written English.

Application Closing Date: 1st January, 2024.

Click here to apply online

3.) Bookkeeper

Job Location: Ikeja, Lagos
Employment Type: Full-Time

Purpose

• The Bookkeeper, as a member of the finance and accounting team, will work with the project and home offices to ensure that the financial accounting operations and field transactions are in compliance with standard accounting practices and follow Chemonics and USAID policies, procedures, and regulations, and local laws. S/he will ensure the highest levels of honesty, integrity, openness, and transparency in bookkeeping and financial reporting. The Bookkeeper will also ensure that professional and sound relationships with banks, auditors, and other appropriate vendors are fostered and maintained throughout the project.
• At all times, the Bookkeeper shall adhere to and act according to Chemonics’ Standards of Business Conduct Living Our Values as well as comply with USAID and US Government rules and regulations, Chemonics’ policies and procedures, and local laws.

Reporting:

• The Bookkeeper reports to the accountant.

Specific Duties and Responsibilities
The Bookkeeper is responsible for helping the accountant execute all financial aspects of the project. The Bookkeeper's responsibilities include but are not limited to:

• Collects and records information related to project financial documents.
• Records expenditures in ABACUS, the project’s financial management system
• Prepares the cash/bank reconciliation at the end of each month to close the month’s books.
• Tracks sub ledger balances, including receivable accounts for individual staff, such as outstanding travel advances, vehicle mileage, and personal telephone use.
• Prepares invoices for accounts receivable on a monthly basis.
• Maintains proper financial data and financial files to ensure the maintenance of proper accounting documentation.
• Assists the Accountant with financial reporting and analysis.
• Processes expense reports, completes bank reconciliations and drafts financial projections.
• Enter accounting transactions into accounting software; provide a primary review of transactions as required.
• Ensure that all financial transactions and practices adhere to USAID and Chemonics’ regulations.
• Review accounting files to ensure that appropriate backup documentation exists for all transactions, including procurement requests, timesheets, approvals, bids, invoices, and receipts.
• Review procurement and other transactions to ensure all supporting documentation is attached and approvals are sufficient.
• Contribute to the bank reconciliation process as a primary reviewer.
• Prepare monthly wire transfer requests through a thorough analysis of projected project expenditures.
• Support the Accountant in invoice management by reviewing and monitoring monthly invoices.
• Assist with maintaining the project's electronic and hardcopy filing system for finance files.
• Other duties as assigned

Duration:

• This is a long-term assignment. The expected duration is at least one year. The position is based in Lagos, Nigeria.

Preferred Skills / Qualifications

• Degree / Diploma in Business Management, Accounting, or a related field preferred.
• At least two years of relevant bookkeeping, financial management and/or accounting experience in Nigeria, required
• Demonstrated knowledge and experience with USAID regulations and control systems or other donor funded systems preferred.
• Ability to effectively use computer software including financial management applications and Microsoft Office.
• Demonstrated proficiency with Excel spreadsheet applications.
• Ability to work in a professional and cordial manner with fellow staff members, visitors, the public, and partner institutions including international and local NGOs, and governmental entities.
• Ability to prioritize multiple work assignments in an extremely fast-paced environment, meet deadlines, and exercise good, professional judgment that reflects positively on the image and communicates the established program message of the project.
• Fluency in written and oral English is required.

Application Closing Date: 27 December, 2023

Method of Application
Interested and qualified candidates should forward their CV to: LUWASHrecruit@gmail.com using the Job Position as the subject of the email.

Note: No telephone inquiries, please. Chemonics will contact the finalists.