Office Administrator Job at MacTay Consulting

MacTay Consulting is one of the first and leading management consulting firms in Nigeria, providing HR services to our clients in Africa since 1982. We focus on adding value to organizations through customized solutions that meet our clients’ needs. We have a proven track record of providing excellent services that impact our clients’ businesses.

We are recruiting to fill the position below:

Job Position: Office Administrator
Job Location: Victoria Island, Lagos
Employment Type: Full-time

Role Summary

• The Office Administrator will be responsible for overseeing various administrative tasks, ensuring smooth day-to-day functioning of the office, and providing support to the team.
• This position requires a detail-oriented and organized individual with exceptional communication skills and the ability to handle multiple responsibilities simultaneously.
• The Office Administrator will be the central point of contact for internal staff and external stakeholders, contributing significantly to the overall effectiveness and productivity of the office.

Roles & Responsibilities

• Provide administrative support to management and staff, including preparing reports, drafting correspondence, and scheduling meetings.
• Ensure the office is clean, organized, and well-maintained, coordinating repairs and maintenance when necessary.
• Maintain accurate and up-to-date records, both electronic and physical, and ensure proper filing and archiving systems.
• Assist in monitoring office-related expenses and adherence to budget guidelines.
• Greet and assist visitors, answer phone calls, and manage incoming/outgoing mail and packages.
• Act as a point of contact between management, staff, clients, and vendors, facilitating effective communication.
• Ensure compliance with health and safety regulations, and implement necessary measures for a safe working environment
• Raise all requisitions for the department
• Arrange travel arrangements and accommodations for staff as needed.
• Assist in organizing company events, meetings, and conferences.
• Oversee the procurement of office supplies and equipment, ensuring cost-effectiveness and quality.
• Assist in coordinating daily office activities, including scheduling meetings, managing calendars, and ensuring smooth workflow.
• Handle incoming and outgoing communications, including emails, letters, and faxes, and ensure timely responses or forwarding to relevant personnel.
• File Management: Organize and maintain physical and digital files, ensuring easy retrieval and proper storag

Qualification(s)

• HND or BSc. in a related discipline
• Minimum of 2-5 years of experience in an area of specialization – administration, logistics etc
• Professional qualification in HR will be an advantage Experience & Training
• .Experience using ERP tools — Oracle, HCM, SAP etc.
• Experience in Report writing, and planning.
• Expert User of MS Suite packages

Job Conditions:

• The office location is at VI, Lagos
• Maybe be required to work extended hours/weekends

Salary
N150,000 monthly.

Method of Application
Interested and qualified candidates should send their Resume to: benita.chiedu@mactay.com using the Job Position as the mail subject.