Office Manager Job at Bradfield Consulting Limited

Bradfield Consulting is a professional service firm created to provide human resource solutions for organizations of any size. Our goal is to help our esteemed clients eliminate issues bordering on having incompatible or inexpert employees.

We are recruiting to fill the position below:

Job Position: Office Manager
Job Location: Lagos
Department: Admin

Job Purpose

• The Office Manager is responsible for smooth running of office operations and procedures in order to ensure organizational effectiveness and efficiency

Dimensions:

• Administration
• Accounting
• Human Resources Management
• Facility Management

Key Tasks and Responsibilities
Maintain Office Service:

• Design ancesd implement office policies
• Establish standards and procedures
• Organize office operations and procedures
• Review and approve supply requisitions
• Maintain office equipment including generator
• Arrange regular testing for electrical equipment and safety devices Maintenance of office Building
• Liaise with facility management vendors, including cleaning, catering and security services
• Provide general support to visitors
• Schedule meetings and appointments
• Delegating tasks to junior employees

Human Resources:

• Carry out Staff related issues, i.e. recruitments, terminations, reimbursable, discipline, rewards, etc.
• Process staff salaries and benefits
• Process all staff requests and permission for leave, leave of absence, maternity, study leave, casual leave, etc.
• Assign and monitor clerical and secretarial functions
• Orient and train administrative staff
• Provide on the job and other training opportunities
• Evaluate administrative staff performance
• Supervise all Administrative personnel
• Preparation and monitoring of staff roasters
• Delegate work to staff and manage their workload and output
• Implement and promote equality and diversity policy
• Partner with HR to update and maintain office policies as necessary
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

Maintain Office Records:

• Ensure filing systems are maintained and up to date and accessible to all staff
• Define procedures for record retention
• Ensure protection and security of files and records
• Ensure personnel files are up to date and secure
• Supervise the office archives and the library.
• Record office expenditure and manage the budget

Maintain Office Efficiency:

• Ensure Office is ready for the day; conducive and all equipment are functioning properly
• Plan and implement office systems, layout and equipment procurement
• Supervise store office to maintain and replenish inventory
• Check stock to determine inventory levels
• Verify receipt of supply
• Ensure all Bills paid promptly e.g. internet, telephone, insurances, service agreements, leases etc.
• Mail dispatch
• Handling of all confidential correspondence
• Attend office meetings

Competency and Technical Skill Requirements
The incumbent must demonstrate:

• Knowledge of office administrator responsibilities, systems and procedures
• Excellent interpersonal skills
• Team building skills
• Analytical and problem solving skills
• Decision making skills
• Effective verbal and listening
• Communications skills both written and Verbal
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Effective written communications skills
• Strong organizational and planning skills in a fast-paced environment
• Proficiency in Microsoft packages such as Microsoft Word, Excel, PowerPoint, Access & Outlook
• Programs, and e-mail at a highly proficient level
• Time management skills

Job Specification
Education:

• A degree in Business Administration or Management, Finance, Human Resources

Experience Required
The incumbent must have proficient knowledge in the following areas:

• Knowledge of office administration(essential)
• Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of human resource management and supervision
• Ability to maintain a high level of accuracy in preparing and entering information
• Sound staff management experience (desirable)

Personal Qualities:

• The incumbent must maintain strict confidentiality in performing the duties of the Office Manager. The incumbent must also demonstrate the following personal attributes:
  • Honesty
  • Possess cultural awareness and sensitivity
  • Flexibility
  • Sound work ethics

Remuneration
N120,000 Monthly