Office Manager Job at Integrated Total Control Systems Limited

Integrated Total Control Systems Limited (ITCS) Nigeria is a multi-disciplined indigenous company that brings global expertise and products to its wide client base. ITCS provides Supply, Engineering and Services to the industrial sector, Oil and Gas & Power companies for enhancing the productivity and reliability of their plant operations. We integrate products and provide services for the Oil & Gas, Power, Refining, Agriculture, Mining, Aviation, Marine and Water industries.

We are recruiting to fill the position below:

Job Position: Office Manager

Job Location: Lagos
Employment Type: Full time

Job Responsibilities

• Supports company operations by maintaining office systems and supervising staff.

Job Duties

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; and following up on work results.
• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
• Manage and monitor staff welfare packages – HMO, Pension, leaves, travellings etc
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.

Requirements

• Office Manager Skills and Qualifications:
• Minimum of 3 years of experience working in office administration.
• A relevant Degree and professional qualification.
• Experience of working within the Oil & Gas Industry is desirable but not essential.
• Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting skills.

Method of Application
Interested and qualified candidates should forward their CV to: vacancy_002@itcsng.com using the Job Position as the subject of the email.