Personal Assistant Job at PHR Solutions Limited

PHR Solutions Limited consist of a team of energetic, seasoned, young, smart and innovative professionals with combined decades of experience in providing Human Resources Services to clients across several sectors of the global economy such as Oil and Gas, Telecommunication, Banking and Insurance, Manufacturing, Real Estate, Information technology, Fintech, Education, FMCG, etc.

We are recruiting to fill the position below:

Job Position: Personal Assistant

Job Location: Lagos
Employment Type: Full-time

Job Responsibilities

• Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage MD/CEO’s travel arrangements (including visas/accommodation).
• Maintain MD’s office systems, including data management and filing.
• Produce documents, briefing papers, reports, and presentations for the MD/CEO.
• Organize meetings and ensure that the MD/CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings, and meeting papers.
• Manage arrangements for Board and Board Committee meetings, including collation/distribution of various reports.
• Maintain records of MD/CEO’s contacts.
• Screen and direct phone calls and distribute correspondence.
• Assist the MD/CEO by conducting research, initiating follow-up action, and pursuing replies on issues within their purview.
• Meet and greet visitors at all levels of seniority.
• Handle all incoming mail.
• Any other duties as may be required by the MD/CEO.

Job Requirements

• B.Sc / BA in Business, Humanities or Social Sciences, or related field
• 2-3 years of experience in a similar position.
• Excellent understanding of business operations and procedures.
• Excellent communication and interpersonal skills.
• Strong organizational and planning skills.
• Tech-savvy and experience using MS office
• Multitasking abilities.
• Strong strategic thinking and leadership skills.