Personal Assistant Job at Rainoil Limited

Rainoil Limited is an integrated downstream oil and gas company. A prominent player in the Nigerian industry, the company’s operations span across the downstream value chain i.e. Petroleum Product Storage, Haulage/Distribution and Retail Sales. Our primary products include Petrol (PMS), Diesel (AGO) and Kerosene (DPK).

We are recruiting to fill the position below:

Job Position: Personal Assistant
Job Location: Lagos
Employment Type: Full-time

Description

• To work closely with the Managing Director to provide direct administrative support.

Responsibilities

• Screening GMD's personal phone calls, enquiries and requests, and handle them when appropriate.
• Taking GMD’s messages
• Maintain GMD’s appointment schedule and ensure proper update on meetings.
• Handle personal tasks for GMD as may be required from time to time.
• Liaise with the GMD to schedule meetings.
• Obtain and communicate meeting agenda from convener.
• Circulate meeting agendas and minutes.
• Dealing with incoming mail and often corresponding on behalf of the GMD
• Make travel and accommodation arrangements.
•  Liaise with staff, customers, service providers and other visitors.
• Assist with research and report preparation as required.
• Prepare presentations and papers.
• Record meeting minutes as required
• Circulate approved minutes
• Compile lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary

Requirements

• Minimum of Bachelor's Degree / HND in Public Relations, Marketing, Finance, Social Sciences or any other relevant discipline.
• Minimum of four (4) years of experience in a similar role.

Desirable:

• Any relevant professional certification is an advantage.