Personal Assistant Job at Willers Solutions Limited

Willers Solutions Limited - Our client, a reputable construction firm is recruiting to fill the position below:

Job Position: Personal Assistant (Foreign Exposure Required)
Job Location: Ikoyi, Lagos

Responsibilities

• Plan & Schedule events, meetings, appointments. Also scheduling company calendar and updating as needed.
• Preparing financial statements, budget & expense reports, memos, invoices letters, and other documents. Handling basic bookkeeping tasks.
• Improving systems & reviewing process by conducting research. Managing and reviewing filing and office systems on a regular basis to correct errors
• Carry-out professional administrative duties such as composing and preparing correspondence, transcribe notes, managing an active calendar of appointments, preparing & compiling documents for meetings, attend meetings and taking action points & writing minutes.
• Acts as a liaison between the GMD & the Clients.
• To manage & follow-up the GMDs contacts and maintain a good rapport with all the stakeholders.
• Administratively support HR in recruiting domestic and other administrative staff that may be needed.
• Manage ad-hoc duties when needed
• Ensure high efficiency in administrative activities and secretarial services
• Must get a huge kick out of organizing someone else and contributing to a bigger picture of excellence
• Proficiency in collaboration and delegation of duties
• Responding accurately to emergencies or urgent issues as and when required
• Ensure effective maintenance of utilities for uninterrupted supply
• Should have a sound understanding on the matters of the GMDs businesses. This requires strong & determine Communication skills, Interpersonal Relationship Building skills, Problem-Solving skills, Critical & Analytical thinking skills, self-managing and should have a thick skin to take the feedback and come up with new ideas using the feedback.
• Accomplishment of Goals & Objectives - Ability to gather clear understanding of GMDs goals to ensure progress towards goals. Should be a compassionate & integrity-filled while accomplishing the goals and objectives of the GMD
• Highly Resourceful- Should be ingenious enough to overcome the difficulties in a quick and clever way
• Should have a proactive/flexible approach to all tasks & situations for the risk mitigation. Proactive and enthusiastic towards the work.
• Able to sit, walk, stand for long hours at a time
• Ability to maintain office and home inventory and supplies by checking stock to determine inventory levels, anticipating needed supplies, evaluating new office products, placing & expediting orders for supplies by raising requisitions and verifying all receipts of supplies
• Sourcing & ordering of all items for GMD’s personal needs at home and office
• Creating, updating, and maintaining records and databases. Secure information by completing database backups. Provide historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions

Requirements

• Experience: 10 Years
• Applicant must have a proximity to the island

Skills:

• Excellent communication skills written and verbal skills
• Strong active listening & observational skills
• Decisive with excellent analytical & critical thinking skills
• Exceptional organizational and time management skills; ability to prioritize
• Willingness to learn and to grow with the company and motivated to take on additional responsibilities and solve problems
• Self-directed and able to work without supervision
• Highly organized multi-tasker who works well in a fast-paced environment
• Tech savvy
• Calm & Professional Demeanor
• Self-development

Salary

• Very Good.

Method of Application
Interested and qualified candidates should send their CV to: Lizzy.bika@willessolutions.com using the Job Title as the subject of the email.