Personal Assistant / Secretary to the Managing Director Job at Nutrivitas Limited

Nutrivitas Limited is incorporated to standardize the feed additives subsector of the Nigerian Feed/Livestock industry.

We are recruiting to fill the position below:

Job Position: Personal Assistant / Secretary to the Managing Director

Job Location: Ikeja, Lagos
Employment Type: Full-time

Job Description

• In this role as a Personal Assistant to the Managing Director, you will be responsible for providing administrative support in a professional and confidential manner.
• You will manage the MD’s calendar, coordinate meetings and travel arrangements, handle correspondence, and assist in preparing reports and presentations.
• Your exceptional organizational skills, attention to detail, and ability to prioritize tasks will be instrumental in ensuring the smooth operation of the MD’s office.
• As a Personal Assistant, you will also be expected to maintain a strong level of discretion and confidentiality in handling sensitive information.

Responsibilities

• Calendar Management: Manage the Executive Director's calendar by scheduling meetings, appointments, and events, prioritizing commitments, and ensuring the schedule is optimized for productivity and efficiency
• Communication: Act as the primary point of contact for internal and external communications directed to the Managing Director. Screen and prioritize emails, phone calls, and other correspondence, responding on behalf of the Managing Director when necessary.
• Meeting Coordination: Prepare meeting presentations and necessary materials.
• Administrative Support: Provide comprehensive administrative support to the Executive Director, including drafting and proofreading documents and maintaining accurate records and files
• Information Management: Organize and maintain information and documents related to operations, ensuring easy access and retrieval as needed
• Confidentiality: Handle sensitive information and maintain confidentiality at all times
• Relationship Management: Build and maintain positive relationships with internal stakeholders, external partners, and clients/customers.

Requirements

• HND / Bachelor’s Degree in Business Administration or related field
• Minimum of 5 years of relevant work experience
• Proven experience as a Personal Assistant/Secretary or similar role supporting senior executives
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)
• Ability to handle confidential information with discretion
• Attention to detail and strong problem-solving skills
• Ability to prioritize tasks and work under pressure
• Strong interpersonal skills and ability to work independently.

Salary Circa
N2,400,000 per annum.

Method of Application 
Interested and qualified candidates should send their CV and Cover letter to: instant.one.recruitment@gmail.com using the Job Position as the subject of the mail.