Personal Assistant to Executive Management Job at Vertex Realty Solutions Limited

Vertex Realty Solutions Limited (Vertex), evolved from Beulah Properties Limited, a company which was solely into building and construction. This transition was to enable it provide a bouquet of added real estate products and services beyond residential and commercial developments, to meet the demands and tastes of its sophisticated customer base.

Vertex is owned by a group of experienced Nigerian professionals with over fifteen years of relevant industry experience, with core focus on the provision of rewarding real estate solutions to its discerning clientele.

Constantly driven by its core values of Integrity, passion, quality, efficiency and service excellence, on every project it undertakes, Vertex is able to achieve contemporary and exclusive real estate solutions to the delight of its esteemed stakeholders.

We are recruiting to fill the position below:

Job Position: Personal Assistant to Executive Management
Job Location: Lekki Phase 1, Lagos
Employment Type: Full-time

Job Summary

• A Personal Assistant (PA) to Executive Management provides high-level administrative and organizational support to executives, managing complex schedules, coordinating meetings and travel, handling correspondence, preparing reports and presentations, and acting as a key liaison for internal and external stakeholders.
• This role requires excellent communication, organizational, and problem-solving skills, a high level of discretion for handling confidential information, and the ability to multitask and work effectively in a fast-paced environment.

Key Responsibilities

• Schedule Management: Manage and coordinate the executive's busy diary, including scheduling meetings, appointments, and controlling access to the executive.
• Communication: Handle incoming and outgoing correspondence, emails, and phone calls, often acting as a primary point of contact.
• Meeting Coordination: Arrange meetings and conferences, prepare agendas, compile necessary materials, and take minutes when required.
• Travel Logistics: Book and arrange travel, transport, and accommodation for the executive.
• Reporting & Documentation: Type, compile, and prepare reports, presentations, and other essential documents.
• Project Support: Assist with various projects, event planning, and other administrative tasks to support the executive's objectives.
• Liaison & Stakeholder Relations: Serve as a professional liaison between the executive, other departments, clients, and external partners.
• Confidentiality: Maintain strict confidentiality of sensitive information and manage filing systems.
• Office Systems: Implement and maintain administrative systems and procedures to ensure smooth office operations.

Key Skills & Qualifications

• Organisational Skills: Exceptional ability to organise tasks, manage time effectively, and maintain order in a demanding environment.
• Communication Skills: Strong written and verbal communication skills to interact professionally with various individuals.
• Discretion & Confidentiality: Ability to handle sensitive information with the utmost discretion and professionalism.
• Problem-Solving: Proactive and resourceful in finding solutions to challenges.
• Tech Proficiency: Proficiency in standard office software, such as MS Office (Word, Excel, PowerPoint, Outlook).

Salary
N200,000 - N300,000 Monthly. 

Method of Application
Interested and qualified candidates should send their CV to: anthonia.chime@vertexrealties.com using the Job Position as the subject of the mail.

Note: Only qualified Applicants will be contacted.