Personal Assistant to the Executive Director Job at SIFAX Group

SIFAX Group is a group of companies with investment in Maritime, Aviation, Oil & Gas, Haulage & Logistics, Financial Services and Hospitality. The company has built a reputation of excellent service delivery anchored on the foundation of competent workforce, world-class services, consumer-centric philosophy, tailor-made business solutions and modern equipment deployment.

We are recruiting to fill the position below:

Job Position: Personal Assistant to the Executive Director

Job Location: Apapa, Lagos
Employment Type: Full-time

Job Description

• We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.
• To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role.
• Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Responsibilities

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

Requirements

• Candidates should possess a Bachelor's Degree qualification.
• Minimum of 2 years of experience as a personal assistant would be advantageous.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

Salary
N100,000 - N150,000 monthly

Method of Application
Interested and qualified candidates should send their CV to: segunfo@sifaxgroup.com using the Job Position as the subject of the mail.