Personal Assistant to the Head of Sixth Form Job at Charterhouse

Charterhouse - We aim to create a British-style international school reflecting the heritage and culture of the great UK independent schools. We are in search of courageous individuals who embrace challenges head-on and defy conventional expectations. We seek leaders who have the vision to set ambitious targets for students and staff; and who are unafraid to dream big and set lofty goals that will drive our school’s growth and success.

We are recruiting to fill the position below:

Job Position: Personal Assistant to the Head of Sixth Form

Job Location: Lagos
Job type: Full Time

Role Overview

• The PA will provide comprehensive administrative support to ensure the smooth running of the Secondary School leadership office.
• This position requires a high level of professionalism, discretion, interpersonal and organisational skills to effectively manage the demands of the role.

Key Responsibilities

• Serve as the primary contact for internal and external stakeholders (parents, staff, students).
• Coordinate and facilitate communication between the Head of Sixth Form and other departments.
• Manage the Head’s calendar, scheduling appointments, meetings, and school events.
• Draft, prepare, and manage correspondence, reports, and presentations.
• Handle incoming/outgoing communications (emails, letters, calls) with confidentiality.
• Organise and support meetings, conferences, and events (logistics, minutes, follow-up).
• Maintain positive relationships with students and parents, offering guidance/support.
• Coordinate parent-teacher meetings, student conferences, and other engagements.
• Maintain student records, transcripts, and related documentation.
• Support monitoring of student progress, performance, and disciplinary issues.
• Liaise with Admissions and Finance for prospective students and smooth onboarding.

Qualifications, Skills, and Knowledge
Essential:

• Bachelor’s Degree (Education, Business Admin, or related field preferred).
• Minimum 3 years of experience as a PA/Administrative Assistant, ideally in an educational setting.
• Knowledge of educational policies, procedures, and regulations.
• Proficiency in Microsoft Office and school management software.
• Excellent organisation, multitasking, and attention to detail.
• Strong interpersonal and communication skills.
• High level of integrity, discretion, and confidentiality.
• Ability to work independently and collaboratively in a dynamic environment.

Personal Traits:

• Strong analytical and problem-solving ability.
• Adaptable, with willingness to take on new responsibilities.
• Professional demeanour, even in sensitive/difficult situations.
• Committed to upholding the values and ethos of Charterhouse Lagos.
• Team player with initiative and independence.