Personal Assistant to the Medical Director Job at Lily Hospitals Limited

Lily Hospitals Limited, established since 1986 remains one of the foremost hospitals in Nigeria and within the South-South region of the country. It is the first private hospital in Nigeria to achieve ISO 9001:2000 quality management system certification from the Standards Organization of Nigeria (SON) and was also recently accredited with COHSASA (Council for Health Service Accreditation of Southern Africa) Certificate.

We are recruiting to fill the position below:

Job Position: Personal Assistant to the Medical Director

Job Location: Warri, Delta
Employment Type: Full-time

Job Summary

• The ideal candidate will be responsible for managing administrative tasks, organizing schedules, coordinating meetings, and ensuring the smooth functioning of daily operations.
• The Personal Assistant will act as a reliable point of contact, representing the Medical Director in a professional manner and maintaining strict confidentiality.
• This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

Duties / Responsibilities

• Provide high-level administrative support by managing calendars, scheduling appointments, and organizing meetings, ensuring all necessary resources are available.
• Conduct research, gather information, and prepare briefs, summaries, or reports on various topics as assigned.
• Maintain and update databases, records, and filing systems to ensure easy access to relevant information.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence, and respond to inquiries promptly and professionally.
• Coordinate travel arrangements, liaising with other department for flight bookings, hotel accommodations, and transportation.
• Prepare and edit documents, reports, presentations, and other materials as required, ensuring accuracy, consistency, and adherence to established guidelines.
• Exercise discretion and maintain strict confidentiality of sensitive information, handling matters with professionalism and integrity.

Requirements

• Candidates should possess a Bachelor's Degree with 0– 1 year of relevant work experience.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Discretion and confidentiality in handling sensitive information.
• Proficient in using productivity tools and office software (e.g., MS Office).
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Attention to detail and accuracy in completing tasks.

Method of Application
Interested and qualified candidates should forward their CV to: recruitment@lilyhospitals.net using the Position as the subject of the email