Procurement Officer Job at UPDC FM Limited

UPDC FM Limited is a reputable facilities management firm in Nigeria with deep experience managing properties, delivering technical and soft services, and integrating sustainable energy solutions — all with a strong focus on quality, efficiency, and customer satisfaction.

We are recruiting to fill the position below:

Job Position: Procurement Officer

Job Location: CMS, Lagos
Employment Type: Full-time

Objective / Purpose of the Job

• The Procurement Officer supports the end-to-end procurement process for goods, materials, and services across the estate and corporate operations in Abuja.
• This role works closely with the Procurement Manager to ensure timely sourcing, vendor management, contract negotiation, and cost efficiency.

Key Accountabilities
Procurement Operations:

• Assist in the procurement of materials, equipment, and services in line with internal requests, approved budgets, and timelines.
• Ensure timely processing of purchase requisitions, vendor quotations, and purchase orders (POs).
• Monitor procurement timelines to prevent down time or service delays on FM sites.

Vendor Management:

• Source and evaluate new vendors/suppliers; maintain an updated database of preferred suppliers.
• Monitor vendor performance, delivery timelines, quality of goods/services, and responsiveness.
• Support periodic vendor appraisal and blacklisting where necessary.
• Ensure proper archiving and updating of the SLAs in the folder

Negotiation & Cost Optimization:

• Support negotiations with suppliers for best value in terms of price, quality, payment terms, and delivery conditions.
• Identify opportunities for cost savings, process improvement, and budget adherence.

Compliance & Documentation:

• Ensure all procurement documentation (quotations, PO, delivery notes, invoices) are accurate, verified, and properly archived.
• Ensure full compliance with company procurement procedures and financial authorization limits.
• Support compliance checks on vendor statutory obligations including VAT

Coordination with Internal Teams:

• Collaborate with operations to align procurement with operational needs.
• Liaise with the Finance team for timely invoice processing, reconciliation, and vendor payments.
• Work with Facility Managers to support urgent/emergency procurement on site.

Reporting & Analysis:

• Generate and maintain weekly and monthly procurement activity reports.
• Track PO status, vendor performance, and budget utilization.
• Assist in preparing procurement spend analysis and market intelligence reports.

Education / Knowledge, Skills, Attributes, Experience and other Requirements 

• Bachelor's Degree in Supply Chain Management, Business Administration, Procurement, or a related field.
• Professional certifications such as CIPS (Chartered Institute of Procurement & Supply) or CIPM (Certified Institute of Purchasing and Supply) are an advantage.
• 2-4 years of procurement experience, preferably in the Facility Management or related industry.
• Strong negotiation, contract management, and supplier relationship management skills.
• Proficiency in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent analytical, problem-solving, and communication skills.
• Strong understanding of procurement regulations, compliance, and best practices.

Skills:

• Strong negotiation and communication skills.
• Excellent organizational and time-management skills.
• Ability to manage multiple procurement requests simultaneously.
• Attention to detail and commitment to process compliance.
• Proactive, solution-oriented mindset. 
• Team player with strong interpersonal skills.
• Strong analytical and reporting skills.

Method of Application 
Interested and qualified candidates should submit their CV to: snwaneri@updcfm.com using the Job Position as the subject of the email.