Project Administration Officer Job at Food Concepts Plc

Food Concepts commenced operations in 2001. From inception, our aim has been clear-cut and focused: to revolutionize the food sector in West Africa and to deliver extraordinary satisfaction to our stakeholders.

Since launching in 2004, Chicken Republic (Subsidiary of Food concepts) has already opened 55 stores in Nigeria and Ghana. On this basis, we are proud of the brand’s hard-earned reputation as the fastest growing chicken QSR in West Africa and the number 1 chicken QSR in Nigeria (both in revenues and number of outlets). In addition, Chicken Republic was ranked as one of Nigeria’s top 20 brands across all categories (Financial Standards Awards 2009).

We are recruiting to fill the position below:

Job Position: Project Administration Officer

Requisition ID: 1220
Job Location: Mushin, Lagos
Employment Type: Full-time
Department: Business Development Department
Reports to (Title): Project Manager

Job Purpose

• To oversee and perform administrative functions concerned with a project.

Core Responsibilities and Key Result Areas
Project Administration:

• Ensure project’s administrative and financial activities comply with rules and regulations
• Support development and preparation of result – oriented work plans, critical paths and other project management tools
• Provide support to the implementation of the internal standard operating procedures
• Coordinate the arrangement of appointments and meetings, including compilation of briefing and presentation materials, speeches, ground information and documentation
• Provide translation of simple correspondence and act as an interpreter and take meeting minutes if required
• Maintain an up-to-date list of inventory of the project and support annual physical verification by checking the accuracy of records and location of property
• Act as a custodian for the management of project stationary supplies including maintenance of stock list of stationary, distribution of stationary as required and keeping the log of distribution
• Support preparation of budgets and provide information for audit needs
• Arrange travel and hotel reservations, obtain necessary travel authorizations as required
• Provide administrative support to organization on conferences, workshops and retreats as required;
• Maintain filing system ensuring safekeeping of confidential materials and documents.

Key Performance Indicators

• Estimate of project completion
• Deviation of the planned budget
• Percentage of milestone missed
• Cost variance

Job Specifications
Educational Requirements:

• A minimum of a Bachelor’s degree in Business Administration, Public Administration or a related field is required.

Professional Requirements:

• Possession of any relevant certification is an added advantage.

Experience Requirements:

• Minimum of 2 years of experience in similar role.

Knowledge Requirements:

• Good knowledge of administrative rules and regulations
• Knowledge of Project Management
• Knowledge of Time Management
• Demonstrates Supervisory skills

Decision Expectations

• Provide effective administrative and logistics support to the project in compliance with rules and regulations policies and strategies
• Maintain filing system ensuring safekeeping of confidential materials and documents.

Working Conditions:

• Jobholder typically works 40 hours per week, Monday to Friday, although this role may involve working overtime, if there is a workload.
• This role may include calling contractors, making appointments, ordering supplies, doing site visits and preparing reports