Project Manager Job at International Medical Corps

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at the highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

We are recruiting to fill the position below:

Job Position: Project Manager
Job Location: Shani, Borno

Job Summary

• The project Manager (PM) is to provide leadership and overall day to day management of International Medical Corps (IMC) activities in Shani LGA, Borno. Together with Program Director, Nutrition Coordinator, and program staff, he/she participates in defining intervention priorities, develop necessary contacts and relationships with government, non-government, donors, and UN agencies at the field level; Contributes to the development of strategies and manage existing programs and resources, and provide day to day supervision, management and coaching to a wide team of IMC staff in Shani LGA.
• He/she ensures that IMC program in Shani delivers the highest level of quality of nutrition and livelihood interventions that are outlined on the Resilience and Social Cohesion project funded by WFP, targeting 3,250 HHs which will include 3,050 children of 6-23 months and 2,550 pregnant and lactating women in Shani LGA, with Nutrition and Livelihood interventions comprising of cash-based transfer through e-voucher, IGA and VSLA activities. The PM will be expected to ensure timely, accountable, and protection-sensitive delivery of the Cash-based transfers through the e-voucher modality, mentor and manage field staff, and ensure open lines of communication with WFP and with IMC Safety Unit.
• The PM is responsible for reporting on program delivery to internal and external stakeholders, in collaboration with the Program Director, Nutrition Coordinator and M&E Coordinator.
• Program development will also be a key aspect, looking at relevance and appropriateness of distribution modalities and working with the Nutrition Coordinator, Program Director, and donors.

Essential Duties and Responsibilities
Internal Coordination and Program Management:

• Overall responsibility for the management of Nutrition and Livelihood activities to ensure that targeted vulnerable beneficiaries have safe access to adequate quality and quantity of food through providing access to nutrition and livelihood assistance.
• Ensures that program needs at the field site are met with adequate operational support through regular meetings with WFP project staff, Finance-Administration, Human Resources, and Procurement
• Participate in program activity planning, implementation, strategy, needs assessment, meetings, etc.
• Work closely with logistics to ensure staff safety considerations for all field travel, including sometimes to less secure locations.
• Overall responsibility for meeting donor targets and compliance requirements through activities, means of undertaking activities, and in all documentation (financial, logistics etc).
• Line-managed national project staff, conduct performance reviews, set objectives, and ensured expected performance criteria are met.
• Adapt the project’s team structure according to needs, resources, and capacities.
• Ensure high-quality project implementation in accordance with donor and IMC regulations as well as in line with agreed log frames/indicators, budgets, procurement plans, and work plans.
• Ensure staff training and capacity building as necessary to meet the needs of implementing programs.
• Report to Program Director, and copy Nutrition Coordinator, WFP project manager, logistics Coordinator and Finance Director in a timely manner.
• Logistics management (with technical support from Logistic Coordinator, field logistics officer ensure that IMC logistics procedures are implemented and respected.
• Oversee the expanding WFP-funded programming in Borno state as would be necessary.
• Ensure effective information management from Nutrition and Livelihood programming, working with M&E Coordinator, and ensuring data protection where relevant.
• Ensure that the Resilience and Social Cohesion project activities are well documented and that the institutional memory of IMC Nigeria is preserved.
• Work closely with Logistics and Procurement Manager and Supply Chain Officer to ensure that proper documentation and accountability of supplies is in line with donor requirements and best warehousing / distribution practices.

Finance / HR / Admin management:

• With technical support from Finance Director and HR Coordinator, to ensure that IMC finance and HR procedures are implemented and respected.
• Submit regular cash requests and forecasts based on activity needs.
• Coordinate with budget holders and Finance unit to ensure adequate support for program operations.
• Ensure that field finance/admin and implement appropriate accounting, cash management, salary payments, HR procedures and file other administrative issues.
• With the Budget Holder, ensure that activities and expenses are regularly monitored and as needed, action plans with follow-up are developed to correct any over- or underspending in a timely manner.

Coordination and Representation:

• Represent IMC in meetings relevant to IMC’s FS work in Nigeria, including at meetings with partners, donors, government officials and cluster/coordination meetings.
• Ensure reporting and liaison to local authorities, as needed.
• Ensure IMC’s programming approach is known and correctly understood by all stakeholders.
• Regular coordination and liaison with WFP, the Food Security and Nutrition Sectors’ Working Group partners and other actors in the field, contributing to shaping the overall FS strategy of the NE Nigeria response.
• Advocate with and/or advise peer agencies, local government, and other stakeholders to influence responses to promote the delivery of inclusive and high-quality nutrition response services.
• Develop and maintain effective working relationships with all stakeholders - including community leaders, NGOs, UN agencies, and community-based organizations.
• Pro-active communication and coordination with other IMC teams (programmatic and support functions) to ensure safe, timely, effective, and accountable achievement of objectives and targets Ensure that information from coordination meetings is shared internally and with other sectors, as appropriate.
• Represent the IMC in coordination mechanisms and meetings with other agencies, including the Ministry of Health, WHO and other UN agencies, non-governmental organizations, or donors
• Coordinate and monitor vendors selected to offer Cash-based transfers through e-voucher modality to beneficiaries.
• Proactively liaise and build good rapport with INGO, UN, local authority officials, community representatives, and any other relevant stakeholders.

Staff Management:

• Supervise and support the operational and program staff to ensure that work is done properly and efficiently.
• Routinely monitor and conduct staff performance appraisals according to their job description and set objectives, through the IMC Performance Management

Donor Relations / Funding:

• Reports in a consistent and timely manner to IMC managers and donors with regard to project progress and future plans.
• Represent the organization to other implementing partners, government, and donor entities at field level – mainly WFP. Help build strong relationships with donors and UN agencies at field level to ensure predictable funding for IMC’s FSL and Nutrition programming in Nigeria.
• Monitor developments and determine strategic opportunities related to the FS and Nutrition sectors.

Monitoring, Evaluation, Accountability, and Reporting:

• Participate as required in project kick-off, closeout, and review meetings. Ensure documentation and follow-up of action points in a timely manner.
• Include the participation of beneficiaries and communities, particularly those most vulnerable or at-risk, in all stages of the project cycle where appropriate.
• Ensure that all Livelihood and Nutrition activities are included in project M&E plans and work closely with M&E Coordinator to ensure learning is institutionalized in programming. Ensure key lessons learned are incorporated in new FS project proposals.
• Strengthen accountability activities for Cash-based transfers through e-voucher modality, IGA and VSLA ensuring that feedback from all relevant stakeholders is considered in program design.
• Lead on monthly reporting to WFP (Maiduguri) and contribute significantly to development of end of project narrative reports.

Requirements

• Minimum of a Bachelor's Degree in Management Studies (Business Administration, Project Management, Social Science, Socia Social Works and Administration, International Development, Public Health)
• Minimum 3 years of technical experience in food security programming, including managing WFP-funded projects.
• Demonstrated success in building systems for tracking and reporting on IGA and VSLA
• Understanding of protection principles, conflict sensitivity
• Proven ability to build external relationships with diplomacy, tact, and professionalism in a complex and demanding environment.
• Proficiency in common computer packages and financial software i.e., Word, Excel, Power point etc.
• Ability to validate and interpret data.
• Must show ability to work in an isolated and challenging environment.
• Fluency in written and spoken English.

Preferred:

• Work experience in Shani LGA is preferred.
• High level of communication and public relations skills
• Proficiency in Microsoft office packages

Ethical Conduct for IMC Staff:

• The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved.
• Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization, which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements.
• These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within the International Medical Corps and amongst beneficiaries served by the International Medical Corps.

Equal Opportunities:

• International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
• Due to the urgent need of the position applications received will be reviewed on a rolling basis.
• International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the reporting email address provided at the end of this document. International Medical Corps’ Reporting email address:www.InternationalMedicalCorps.ethicspoint.com Please do not submit your CV or application to the reporting email address, it will not be considered for review

Method of Application
Interested and qualified candidates should forward their Resume or CV to: imcnigeriavacancy@internationalmedicalcorps.org using the Job Position as the subject of the email.

Note

• Candidates MUST state the position and location they are applying for as the Subject of their email, application letter, and curriculum vitae should be in a single Microsoft Word Document, otherwise, applications will not be considered.
• Only Short-listed candidates will be
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