Reconciliation Officer Job at Havenhill Synergy Limited

Havenhill Synergy Limited a clean-tech utility company that uses Solar Energy to generate clean, safe, cost-effective and sustainable electricity in rural and urban Nigeria. Havenhill is set to scale up her “end blackout” projects in rural communities by establishing several solar hybrid mini-grids and developing significant footprints in the commercial and industrial space.  

We are recruiting to fill the position below:

Job Position: Reconciliation Officer

Job Location: Nigeria
Type of employment: Contract (Renewal based on project needs and/or performance)
Employment Level: Entry Level
Department: Finance
Reports To: Finance Manager

Job Objectives

• Ensure timely and accurate reconciliation of receipts and Vendors remittance in line with payment schedules.
• Drive prompt and timely remittance of receivables, accurate recording and reconciliation of vendor’s payment across all sites.
• Ensure all filling is done sequentially, with complete documentation and all records are safely preserved.
• Promote adherence to all HHS mini grid vendor policy and compliance with customer engagement guidelines.

Principal Responsibilities and Accountabilities
The role will include, but not be limited to the following responsibilities and accountabilities:

• Successfully onboard Vendors in line with company policies and processes and offboard as required
• Customer sensitization on payment in line with company’s policy.
• Ensure completeness of support documents to aid reconciliation and payment of commission to vendors
• Ensure that accurate amount was remitted to the correct bank account
• Advise all payment beneficiaries of details of payment within a day.
• Regular reconciliation with vendors to ensure accuracy of records
• Provide support to the vendors in revenue drive in the communities.
• Assist finance managers with related transactions as the need arises.
• Ensure all records are kept accurately and adequately.
• Ensure that detailed and complete documentation of site visits within 24 hours of leaving a community is shared with the Finance manager.

Additional Responsibilities

• Take responsibility for own continuous professional development by proactively identifying and participating in formal/informal learning opportunities
• Perform any other duties as required by the Finance Manager

Qualifications, Skills & Experience

• HND / Bachelor’s Degree in Accounting / Finance / Business Administration /Social Sciences from a reputable institution
• Minimum of one year work experience in similar role
• Sound IT skills including knowledge and experience of Excel, Word, PowerPoint and Outlook
• Must have workable knowledge of rural communities in location of preference
• Should be willing to travel to sites locations at intervals
• Ability to communicate in English and location dominated language

Desirable:

• Strong time management and planning skills
• Ability to deliver results with low levels of supervision
• Ability to meet tight deadlines in a fast-paced environment
• Works well independently and as part of a team
• Very high level of attention to detail and accuracy
• Strong verbal and written communications skills
• Strong interpersonal skills