Secretary Job at Pacific Schools

Pacific school was established in October, 1994 as Pacific Comprehensive College, a co-educational Day and Boarding High School. Founded as an independent School, it initially catered for the needs of primary school leavers whose parents were desirous of hard core academics. The initial emphasis was on Science and Mathematics but later incorporated all arts and social science into its curriculum.

The College was approved by the Lagos State Government and accredited by the West African Examinations Council WAEC in 1998. It later gained accreditation of the National Examinations Council NECO in 2001. Our strength lies in our emphasis on mastery of academic subjects and we pride ourselves in getting our students prepared for college and for success in the wider world of work.

Our University /College Admission rate is about 85% while 15% of our students go for professional training and vocational careers. Some 10% of our College bound students get admitted into U.S universities. In October 2007 the Pre-school and Primary School was established in response to the demand of the High School parents and the requirement of the Nigerian 6-3-3-4 system of Education. The Sixth Form programme came on board in 2010.

We are recruiting to fill the position below:

Job Position: Secretary

Job Location: Akure, Ondo
Employment Type: Full-time

Responsibilities
Administrative Support:

• Manage schedules and appointments for executives or managers
• Organize meetings and prepare agendas
• Take minutes during meetings
• Handle travel arrangements (flights, hotels, itineraries)

Communication Management:

• Answer phone calls and emails professionally
• Receive and direct visitors
• Serve as a point of contact between departments, staff, and external stakeholders
• Draft and send correspondence (letters, memos, reports)

Record Keeping:

• Maintain filing systems (both physical and electronic)
• Keep records of meetings, activities, and transactions
• Ensure confidentiality of sensitive information

Office Organization:

• Order and manage office supplies
• Ensure the office environment is tidy and efficient
• Coordinate repair and maintenance of office equipment

Document Preparation:

• Type and format documents, letters, reports, and presentations
• Edit and proofread materials before submission or distribution
• Prepare documents for meetings, presentations, or legal compliance

Time and Task Management:

• Prioritize tasks for efficiency
• Remind executives and staff of upcoming deadlines or obligations
• Assist in project coordination

Data Entry and Management:

• Input and update data in spreadsheets, databases, or systems
• Maintain accuracy and organization of records

Support in Decision-Making:

• Provide information and background materials to aid decisions
• Prepare summaries or briefs as requested.

Confidentiality and Professionalism:

• Handle sensitive information with discretion
• Maintain a professional demeanor at all times

Compliance and Protocol:

• Ensure policies and procedures are followed
• Stay updated on organizational rules and regulations.

Requirements

• Interested candidates should possess a Bachelor's Degree / HND or NCE qualification.

Method of Application
Interested and qualified candidates should forward their CV to: pacificacademy2012@gmail.com using the Job Position as the subject of the mail.