HR / Admin Coordinator

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Position: HR/Admin Coordinator

Job Location: Maiduguri
Commencement: 25th May 2017
Contract period: 31 December 2017 (with possibility of extension)

Job Summary

• In the coming months, the main focus for NRC would be conflict affected populations including IDPs, returnees and the local communities in Borno State. NRC has started activities in the area of food security, water and sanitation, ICLA and shelter/NFI sectors.
• NRC is therefore seeking a HR/Admin Coordinator in the NRC field office in Maiduguri, borno State, Nigeria to Coordinate and provide HR and administrative support to the NRC field office in Maiduguri and hence support NRC in achieving its goal of reaching out to the most vulnerable internally displaced people. The HR/Admin Coordinator reports to the Area Manager
• All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Job Description

• Implement NRC's systems and procedures at area level
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
• Prepare and submit reports and analysis
• Ensure proper filing of all support documents
• Support line managers in procedures and require support team trainings
• Management of support team
• Ensure development and implementation of administrative systems and procedures
• Ensure adherence to NRC policies and the national labor law in all processes and procedures
• Advice in personnel conflicts/processes when relevant
• Coordinate staff recruitment and exits, introductions, trainings, staff benefits schemes etc.
• Coordinate with relevant partners, suppliers, authorities, lawyers etc.
• Ensure accuracy of staff salaries
• Ensure that staff records in all offices in the area are up to date and filed appropriately
• Ensure a good management of all administrative contracts: Cleaning, Ticketing, Premises rent, e.t.c
• Maintaining the condition of the office, guest house, warehouse and arranging for necessary repairs
• Organising meetings and taking notes
• Household and office supply management

Qualifications

• Minimum 3 years of experience from working as a HR/ Admin Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• University Degree in Management Science, Administration, Social Science or any other relevant field
• Advanced degree would be an additional advantage
• Documented results related to the position’s responsibilities
• Significant experience in HR, office support/administration in an NGO setting
• Contextual knowledge of north east Nigeria (Borno State) preferred.
• Strong communication, coordination and representational skills.
• Knowledge about own leadership skills/profile
• Fluency in English & Hausa, both written and verbal
• Valid driver’s license/ National means of Identification

Personal Qualification:

• Ability to work under pressure, independently and with limited supervision.
• Highest standards of ethics and integrity
• Communicating with impact and respect
• All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

Salary/benefits 
According to NRC’s directions.

Closing Date
21st April, 2017.

Application Method
Interested and qualified candidates should submit their application letter and updated CV's to email The title of the position (Admin Officer) must be indicated in the subject line of your e-mail. 

Note

• Please note that only shortlisted candidates will be contacted.
• Any application submitted after the closing date will not be considered.
• Shortlisting will be done on a roll in basis, candidates are advised to apply on time
• The Norwegian Refugee Council is an Equal Opportunity Employer. Women are particularly encouraged to apply to this position.
• All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.