Executive Assistant Job at NoemDek Limited

NoemDek Limited is an EPC Company incorporated in Nigeria in 2012, to provide specialized services to the Oil & Gas, Power Generation, FMCGs, etc. Over the past five years, the firm and its international partners have supported clients on large infrastructure projects and after-sales services to ensure the assets are maintained effectively and a client’s operations run smoothly.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Ikoyi, Lagos
Employment Type: Full time

Job Description

• We are currently seeking a highly motivated and organized individual to join our team as an Executive Assistant.
• As an Executive Assistant, you will play a crucial role in supporting our executive team by providing administrative, organizational, and operational assistance.
• You will be responsible for managing the executives' calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with utmost discretion.

Responsibilities

• Manage and maintain executives' calendars, scheduling appointments and meetings efficiently
• Coordinate and organize travel arrangements, including flights, accommodation, and transportation
• Conduct research, gather data, and provide support for projects and initiatives as assigned
• Manage expense reports and budget tracking for executives
• Handle highly sensitive and confidential information with discretion and professionalism
• Prepare and review reports, presentations, and other documents for executive meetings
• Act as the point of contact between executives, employees, clients, and external stakeholders
• Handle and prioritize incoming communications, including emails and phone calls
• Ensure smooth coordination of meetings, events, and conferences.

Requirements

• Bachelor's Degree in Business Administration, Management, or a related field is preferred
• Proven experience as an Executive Assistant or similar administrative role
• Exceptional attention to detail and ability to maintain accuracy while multitasking
• Proactive, resourceful, and able to work independently with minimal supervision
• Discretion and confidentiality in handling sensitive information
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong communication and interpersonal skills, with the ability to interact with individuals at all levels
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Ability to adapt to a fast-paced environment and meet tight deadlines.