Executive Assistant Recruitment at Bookminders Nigeria

Bookminders Nigeria limited is a globally recognised financial broker that provides trading technology across multiple assets and contracts for difference to client around the world.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Lagos
Employment Type: Full-time

Job Brief


  • We are looking for a new executive assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Responsibilities

  • Preparing financial statements, reports, memos, invoices letters, and other documents
  • Using various software, including word processing, spreadsheets, databases, and presentation software
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives
  • Answering phones and routing calls to the correct person or taking messages
  • Filing and retrieving corporate records, documents, and reports
  • Managing information flow in a timely and accurate manner
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
  • Helping prepare for meetings
  • Accurately recording minutes from meetings
  • Greeting visitors and deciding if they should be able to meet with executives
  • Performing office duties that include ordering supplies and managing a records database
  • Opening, sorting, and distributing incoming emails, and other correspondence.
  • Provide general administrative support

Requirements

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • Must have 2 -3 years of work experience.
  • In-depth understanding of the entire MS Office suite.
  • First Degree in Humanities and any related study.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.

Method of Application
Interested and qualified candidates should send their Resume to: bookmindersng@gmail.com using the Job position as the subject of the mail.