Executive Assistant to the CEO Job at Trainlance

Trainlance is a group of experienced marketing and operations professionals. We specialize in finding and matching talents with the right job opportunities. We’ve built a network of pre-screened candidates in entry and mid-level marketing and operations roles.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the CEO

Job Location: Lekki, Lagos

Responsibilities

• Manage the Cofounder’s daily calendar and schedule meetings.
• Plan, coordinate and keep contents of Cofounder’s meetings and workshops.
• Provide tactical support to the Cofounder to implement ideas.
• Ensure the Cofounder is effective, optimized and efficient at all times.
• Accompany the Cofounder to meetings, identify key contacts to network with ahead of meetings, and ensure Cofounder interacts with these key contacts.
• Research important contacts that wants to meet with the Cofounder and brief him of their occupation and other necessary details prior to the meeting.
• Capture Real-time content of Cofounder at engagements and meetings.
• Respond to inquiries on behalf of the Cofounder.
• Provide support and oversight to the Cofounder for special projects and initiatives
• Conduct daily and weekly debriefing with the Cofounder.
• Maintain a task tracker for all tasks assigned by Cofounder to any team member, and follow up frequently on task deadlines with assignee.
• Collate action points, timelines and reminders from all meetings the Cofounder attends.
• Agree the Cofounders monthly objectives and ensure he works towards achieving this weekly.
• Send daily Task and Agenda list to Cofounder, confirm completed tasks and follow up on uncompleted tasks.
• Communicate in advance to Cofounder any cause of unavailability or absence from duties.
• Submit weekly and monthly activities report to Cofounder.
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
• Maintain confidentiality on all information shared.
• Manage complex office administrative work requiring the use of independent judgment and initiative.
• Provide general administrative support including ordering supplies and managing records in a database for the Cofounder.
• Ability to meet deadlines in a fast-paced environment.
• Proactive approach to problem-solving with strong decision-making skills.
• Ability to work under pressure while organizing daily workload by priorities

Skills & Qualifications

• Bachelor's Degree in English is preferred.
• One (1) to three (3) years of prior experience in supporting a senior executive or team
• Exceptional writing, editing, and proofreading skills.
• Excellent verbal communication skills
• Time-management skills.
• Ability to pay attention to detail.
• Organization skills.
• Ability to multitask.
• Basic understanding of frequently used computer software and programs, such as Microsoft Office.
• Interpersonal skills.

Salary
N150,000 - N200,000 monthly

Other Benefits:

• Competitive salary
• Paid time off/holidays accessible at any point during your stay at the company
• Comprehensive health Insurance
• Flexible working model (Hybrid)
• An agile community of determined achievers

Method of Application
Interested and qualified candidates should send their CV to: talents@trainlance.com with the Job Position as the subject of the email.