Personal Assistant Job at Ukeccy Solutions

Ukeccy Solutions - Our client, an Accounting firm situated on the mainland, is recruiting suitable candidates to fill the position below:

Job Position: Personal Assistant 
Job Location: Mainland, Lagos
Employment Type: Full-time

Job Summary

• The Personal Assistant (PA) plays a pivotal role in assisting company executives in managing their daily tasks and schedules.
• This role involves providing administrative support, coordinating meetings and travel arrangements, and handling confidential information with discretion.

Key Responsibilities
Administrative Support:

• Manage and maintain executives' schedules, including arranging appointments and meetings.
• Prepare and organize documents, reports, and presentations as needed.
• Handle correspondence, emails, and phone calls on behalf of executives.

Travel and Logistics:

• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare travel expense reports and ensure timely reimbursement.

Meeting Coordination:

• Schedule and coordinate meetings, conferences, and video calls.
• Prepare meeting agendas, materials, and follow-up action items.

Communication Liaison:

• Act as a liaison between executives and internal/external stakeholders.
• Ensure timely and accurate communication and information flow.

Data Management:

• Organize and maintain files, records, and documents in both physical and digital formats.
• Assist in data entry, analysis, and reporting tasks as required.

Confidentiality:

• Handle sensitive and confidential information with utmost discretion and professionalism.

Travel and Event Planning:

• Assist in planning and executing company events, conferences, and executive retreats.
• Coordinate event logistics, including catering and venue arrangements.

Task Prioritization:

• Assist executives in prioritizing tasks and managing their to-do lists.
• Anticipate and proactively address the needs of the executives.

Qualifications:

• Bachelor's Degree in Business Administration, Secretarial Studies, or a related field (or equivalent experience).
• Proven experience as a Personal Assistant or Executive Assistant.
• Strong attention to detail and problem-solving skills.
• Discretion and the ability to handle confidential information.
• Proficiency in office software and communication tools.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Professionalism, adaptability, and a proactive attitude.

Method of Application
Interested and qualified candidates should send their Resume to: ukeccysolutionhr@gmail.com using the Job Position as the subject of the email.

Note: Only shortlisted candidates would be contacted.