Administrative Officer Job at Intersex Nigeria

Intersex Nigeria (Center for Healthcare Development and Youth Empowerment) is an intersex-led and focused Non-Governmental Organization in Nigeria. We promote and advocate for the sexual reproductive health, self-determination, bodily autonomy, and overall human rights of intersex people in all diversity in Nigeria. Through community building, advocacy, evidence-based research, empowerment, educational and informational resources on intersex-related issues to the public, partners, stakeholders, and our community.

We are recruiting to fill the position below:

Job Position: Administrative Officer

Job Location: Lagos
Job type: Full-time (Hybrid)
Duration: 12 months (Renewable)

About the position

• The Administrative Officer will provide administrative, logistical, and procurement support to ensure the efficient functioning of the organization.
• The role is critical in supporting programs, events, and daily operations while ensuring transparency, accountability, and value for money.

Key Responsibilities
Procurement and Supply Chain Management:

• Support the procurement process in line with policies, ensuring value for money, transparency, and timely delivery.
• Prepare and maintain procurement plans and vendor databases.
• Solicit quotations, evaluate bids, and prepare purchase orders and procurement documentation.
• Track the delivery and receipt of goods and services, ensuring proper documentation and reconciliation.

Logistics and Event Coordination:

• Coordinate logistical arrangements for workshops, trainings, conferences, and field missions.
• Arrange venue bookings, transportation, accommodation, and catering for staff and participants.
• Prepare logistics briefs and itineraries for field activities.

Travel and Fleet Management:

• Manage official travel logistics for staff, consultants, and visitors, including ticketing and clearances.
• Maintain a schedule for vehicle use, fuel consumption, and driver assignments.
• Ensure compliance with safety and security protocols during official travel.

Administrative Support & Compliance:

• Maintain filing systems and procurement documentation.
• Ensure activities comply with internal controls, ethical standards, and donor requirements.
• Support the preparation of administrative and procurement reports and assist with audits.

Coordination & Onboarding:

• Collaborate with Finance and Program teams to align logistics with project timelines.
• Support the onboarding of staff, consultants, and volunteers as required.

Key Skills and Qualifications

• Procurement & Logistics: Strong knowledge of procurement procedures, supply chain management, and inventory control.
• Organizational Management: Proven ability to coordinate multiple priorities under deadlines with high attention to detail.
• Communication & Interpersonal: Strong organizational, communication, and interpersonal skills for stakeholder coordination.
• Technical Proficiency: Proficiency in Microsoft Office; experience with Zoho software is a plus.
• Integrity & Values: High level of accountability and commitment to human rights and intersex-affirming values.

Salary
N200,000 / Month (Net)

Method of Application 
Interested and qualified candidates should send their Resume and Cover Letter to: jobs@intersexnigeria.org using the Job Position as the subject of the mail.

Note: Intersex Nigeria is an equal opportunity employer and encourages applications from qualified individuals regardless of gender, sex, sexual orientation, (dis)ability, religion, or ethnic background.