Company Secretarial Officer Job at Marconi

Marconi is a service platform at disposal for all the players in the Oil & Gas and Renewable Energy industries. Designed and equipped to aggressively pursuing the wider market for both large and medium sized projects.?Marconi strategic focus is on delivering world-class services that adhere to international standards while full in compliance with local regulatory frameworks and fostering local content.?

Marconi is set to be an EPCI powerhouse and Logistic Base supporting Africa’s industries requirements with innovative approach and combined with strategic partnerships to serve diverse clientele – from small local businesses to global industry leaders?.

We are recruiting to fill the position below:

Job Position: Company Secretarial Officer

Job Location: Port Harcourt, Rivers
Department: Legal & Compliance
Reports To: General Counsel/Company Secretary
Band/Level: Entry-Mid Level (Approx. 4-5 years PQE or ICSAN equivalent)

Role Purpose

• To support the General Counsel/Company Secretary in managing all corporate governance, statutory, and secretarial obligations of the Company and its affiliates.
• The role ensures compliance with the Companies and Allied Matters Act (CAMA), oversight of Board/Committee processes, and maintenance of all statutory registers and filings.

Key Responsibilities
Board and Committee Support:

• Prepare Board and Committee meeting notices, agendas, and supporting documents.
• Attend meetings to take minutes and prepare resolutions.
• Maintain proper filing of signed minutes, resolutions, and statutory records.
• Track action items and ensure follow-up after meetings.
• Collate and format departmental submissions to prepare the first-level draft of Board Packs ahead of circulation.
• Support Board meeting logistics (invites, scheduling, circulation of presentations, remote access setup).

Statutory and Regulatory Compliance:

• Manage CAC filings including annual returns, share capital updates, and changes in directors/secretaries.
• Maintain statutory registers (members, directors, share allotments, debentures).
• Support compliance with SEC and FRCN filings, where applicable.
• Ensure all corporate actions align with company policies and legal requirements.

Corporate Governance:

• Support  the  GC  in  implementing  governance  frameworks  across  Marconi  and  its subsidiaries.
• Prepare extracts of resolutions and certificates for third parties (banks, regulators, etc.).
• Assist in policy development relating to governance and Board conduct.
• Maintain a calendar of Board and regulatory filing deadlines, ensuring proactive reminders.
• Support the General Counsel/Company Secretary in preparing corporate governance dashboards (attendance records, compliance certificates, KPIs).

Legal Administrative Support:

• Assist with document execution, record management, and archiving of key corporate and contractual documents.
• Maintain an electronic database of corporate filings and certifications.
• Liaise with regulators and external company secretaries when required.
• Maintain a Board Resolution Index for easy retrieval of resolutions by topic or department.
• Provide first-level support for share allotment or capital verification exercises before General Counsel sign-off.

Key Deliverables:

• Timely and accurate completion of statutory filings.
• Comprehensive, organised Board documentation and archives.
• Reduction of compliance exceptions or late filings.
• Professional and efficient Board/Committee coordination.

Qualifications and Experience

• Bachelor’s Degree in Law, Business Administration, or related field.
• 4 - 5 years of company secretarial or corporate governance experience.
• ICSAN qualification or partial completion is an added advantage.
• Excellent understanding of CAMA 2020 and CAC filing processes.
• Strong attention to detail and documentation discipline.

Core Competencies:

• Corporate governance and secretarial best practice
• Excellent written communication and minute-taking
• Confidentiality and professionalism
• Multi-tasking and organizational ability
• Stakeholder engagement (Board, Management, Regulators)

Method of Application 
Interested and qualified candidates should send their CV to: recruitment@marconi.ng using the Job Position as the subject of the email.