Executive Assistant to the Managing Director Job at LS Scientific Limited

LS Scientific Limited is a Solutions provider of Laboratory Products and Services. Our Company offers a portfolio of branded Laboratory products and a range of services including Training, Equipment & Instrumentation Servicing, Calibration Services, Laboratory Design and Upgrade, Custom Manufacturing Services.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the Managing Director
Job Location: Lagos
Employment Type: Ful Ttime

Job Description

  • Maintain a calendar of appointments, meetings, travel missions, and other events for the MD, and implement all associated organizational arrangements.
  • Ensure the MD is well-prepared for daily meetings; assist in the preparation of presentation documentation, and correspondence; collate, copy, produce, and distribute, within tight deadlines, reports and presentations for internal and external meetings.
  • Draft and prepare emails, letters, reports, and other documents on behalf of the MD with accuracy and professionalism.
  • Ensure timely responses to inquiries & requests, providing information or redirecting to appropriate channels as necessary.
  • Utilize technology tools and software applications to streamline executive administrative processes and enhance productivity.
  • Attend meetings as needed with and on behalf of the MD to provide administrative support, take notes, and follow up on action items.
  • Coordinate logistics for meetings, including room reservations, visa procurement, audio-visual equipment setup, and catering arrangements.
  • Serve as the primary point of contact for the MD, screening and prioritizing incoming calls, emails, & correspondence.
  • Coordinate cross-departmental projects to ensure alignment and timely completion. • Support the MD in various special projects, initiatives, and strategic initiatives as assigned, demonstrating initiative, creativity, and problem-solving skills.
  • Assist with budget preparation and expense tracking for the executive office.

Knowledge, Skills, & Experience:

  • Minimum of 3 - 5 years of post-graduate experience in a similar role within a structured corporate environment.
  • A Bachelor's Degree or its equivalent
  • Proven track record of execution and meeting deadlines in fast-paced environments.
  • Strong process and project management abilities with keen attention to detail.
  • Self-motivated, critical thinker adept at working independently and in teams.
  • Knowledgeable in the use of technology scheduling tools and Microsoft Office applications
  • Strong oral and written communication skills
  • Ability to work with sensitive information and maintain a high level of confidentiality and discretion.
  • Highly ethical and comfortable challenging norms.
  • Willingness and ability to travel as necessary
  • Proficiency in the use of Google Workspace, Notion, Trello, Jira, Asana and related tools