Finance and Admin Associate Job at JSI Research & Training Institute

We are recruiting to fill the position below:

Job Position: Finance and Admin Associate for the HPV Vaccine Acceleration Program Partners Initiative (HAPPI) - Phase I

Job Location: Abuja, Nigeria
Position type: Full-time consultant
Position category: Local hire, paid in the country
Period of Performance: 01 May 2023 to 31 August 2023
Hiring Manager: JSI Integrated Projects, Nigeria

Overview

• In Nigeria, cervical cancer is a significant contributor to the morbidity and mortality of women. It is the second most common cause of cancer related deaths among women in Nigeria. Nigeria contributes a large proportion of the West Africa regional cervical cancer burden.
• HAPPI project will be supporting Nigeria for the HPV introduction planning and rollout. Introduction is anticipated to start in November 2023 in 16 selected states, followed by national introduction in 2024.
• The HAPPI Project is currently recruiting for a consultant Finance and Admin Associate to support HPV vaccine introduction in Nigeria.
• The person in this position will provide finance and administration support in the Phase 1 HPV introduction at the National level and also support the subnational team with any finance and administration related tasks efficiently based in the following HAPPI focus states of Abia, Adamawa, Akwa Ibom, Benue, Enugu and Taraba.We seek candidates who have at least 2 years of experience working in a similar role.

Responsibilities
Finance Support:

• Review of attendance list with the database through JSI designated Finance Officer
• Prepare the account documents for each payment using the approved financial template, payment sheets and guidelines as trained
• Track and receive all invoices from suppliers & vendors and prepare the Invoice authorization forms
• Prepare all invoice payments and obtain approval from the authorized personnel
• Track and receive all invoices from suppliers & vendors and prepare the Invoice authorization forms
• Prepare payment schedule. Get thelist signed off by the assigned implementation team members
• Work with the technical team to resolve any failed payments and wrong account details
• Ensure proper documentation and filing of all finance documents
• Prepare all invoice payments and obtain approval from the authorized personnel

Payments:

• Prepare payment schedules and submit to assigned Finance Officer for payment, ensure that they are accurate, no double / third party payment included and that the right people are being paid
• Ensure advance request for state level activities are properly expended and retired in line with JSI guidelines, policies and approved work plans
• Ensure all expenditures are well receipted and/or properly documented following JSI guidelines, policies and approved work plan
• Perform any other assignments as may be assigned by designated country Finance Officer and supervisor

Administration:

• Support to manage office supplies stock and place orders for HAPPI project as per JSI procedures
• Coordinate with JSI F&O team and support logistic/transport arrangement for HAPPI staff
• Make a HAPPI calendar and schedule appointments for meetings and events
• Reserve accommodations, meeting rooms, booking of air tickets for meetings and events
• Ensuring the office policies are up to date and used by HAPPI project staff

Deliverables
By 31 August 2023:

• Participants, vendors and facilitators are paid in accordance with the approved program budget and guidelines/policies
• Payment schedules of all participants are filed
• Participants are paid in a timely fashion and all complaints resolved
• All databases are up to date for categories of personnel paid
• Proper filing of all finance documents

Qualifications

• A graduate preferably with a Degree in Finance, Accounting, Economics, Business Administration or any Social Science course
• Minimum of 2 years post-graduation experience in similar roles
• Computer literate preferably at intermediate level–use of Excel, quick book and Word
• Excellent numeracy, written and verbal communication skills
• Exceptional attention to details and accuracy
• Ability to work independently in an organized manner but within an integrated team.

Method of Application
Interested and qualified candidates should send their Resume and CV in English with list of at least three (3) Referees with contact details to: recruiting@ng.jsi.com using "F&A A” as the subject of the mail.

Note: Only shortlisted candidates will be