Finance and Administrative Officer Job at Deutsche Gesellschaft fur Internationale Zusammenarbeit

The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH (German Agency for International Cooperation) is an international enterprise owned by the German Federal government, operating in many fields across more than 130 countries.

In Nigeria, GIZ's portfolio includes among others, a programme to support the Economic Community of West African States (ECOWAS) in its regional integration goals. The programme aims to strengthen sector-specific capacities in the areas of Peace and Security, Customs and Trade as weir as Strategic Management and Organizational Development in the ECOWAS Commission.

We are recruiting to fill the position of:

Job Position: Finance and Administrative Officer

Vacancy Announcement: 004
Job Location: Lagos
Organization: GIZ Nigeria, Skills for Youth Employment in Nigeria (SKYE)

Background
GIZ. Solutions that work.

• As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security.
• The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector, and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ).
• The registered offices of GIZ are in Bonn and Eschborn. Our approximately 23,500 employees, almost 70 percent of whom are national personnel, work in a round 120 countries (July 2020) GIZ has worked in Nigeria since 1974. From 2004, GIZ has maintained a country office in the capital city Abuja. Currently 361 national and 66 international employees, 19 regional staff, 4 integrated specialists and 3 development workers are working in the country (June 2020).

The Project

• Skills Development for Youth Employment (SKYE) Programme The GIZ Programme “Skills for Youth Employment in Nigeria (SKYE)” supports the diversification of the economy in Nigeria through the promotion of demand oriented technical and vocational training and education (TVET). Hereby, the project is focusing mainly on the automotive, ICT and other sectors.
• The strategy of the project is to improve the synergy between measures on the demand side for employment (i.e. skilled persons that followed vocational qualification measures, formal and informal TVET and Agricultural-VET (ATVET) measures) with those of the mployment supply side (i.e. promotion of a pro-employment environment in the private sector through e.g. job centers, job fairs, short-term training and internship programmes, etc.).
• The purpose is to develop the match-making between the supply and demand of skilled labor force and hence to contribute to the decrease of youth unemployment in the country.

Responsibilities & Tasks
Responsibilities:

• The Finance and Administrative Officer is responsible for
• Ensuring that all accounting and administrative processes relating to the project run smoothly and in accordance with GIZ regulations and the Nigerian laws.
• Regularly reconciling the project´s cash and bank books.
• Pro-actively communicating any possible risks and challenges in regard to all administrative and financial matters related to the project, and to advise on risk mitigating measures.
• Advising and guiding technical colleagues and partners in Lagos in all matters of accounting and administrative processes according to GIZ standards.
• Advising and guiding technical colleagues and partners in Lagos and Enugu, responsible for implementing project activities in the two aforementioned states, in regard to the administrative and financial implications of their work.
• Advising and guiding technical colleagues and partners in Lagos and Enugu in regard to the implementation of Grant Agreements, local subsidies and other financing agreements.
• To guide and train to a reasonable amount admin and finance staff of partner organizations in charge ensuring the administrative and financial processes in a smooth and timely manner.

Tasks
The tasks of a Finance/Admin Officer are:

• The independent and proactive recording of the income and expenses on a daily basis into winpaccs;
• The monthly reconciliation of cash and bank book.
• To process bank payment via online banking platforms.
• To prepares payment vouchers and raise cheques.
• To review bank and cash invoices to insure arithmetic correctness.
• To handles advance payments.
• Treasure forecast
• Deduction and remittance of WHT
• To handle receivables and liabilities and error sheets.
• To ensure the smooth implementation and settlement of all sorts of financing agreements between the GIZ-SKYE project and local partner organizations.
• To ensure the flow of communication regarding admin and finance topics within in the project component in Lagos and Enugu, as well as with the project’s admin and finance unit in Abuja.
• To ensure the flow of communication regarding admin and finance topics between the project and all external project stakeholders.
• To perform other duties and tasks at the request of the component manager and the project´s head of admin and finance team in Abuja.

Required qualifications, Competences and Experience
Qualifications:

• B.Sc in Finance, Accounting, Economics, Business Administration, or similar area of study. Relevant professional qualification is an added advantage.

Professional experience:

• A Minimum of 3 years of professional experience in a comparable position, for example within an international organization and/or national/international non-governmental organization within the area of sustainable economic development.
• Prior knowledge of GIZ internal processes in the field of Admin/Finance is an advantage.

Desired additional qualifications, competencies, and experiences:

• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS, SAP)
• Knowledge of administrative procedures and systems, managing files and records, and other office procedures
• Good Knowledge of Issuance of receipts and keeping reports
• English language proficiency (written and oral), German is an advantage
• Detail-oriented and ability to work under minimal supervision and to show initiative and resourcefulness
• Willingness to undergo further training in accordance with the tasks
• Ability to work well and cooperatively within a diverse (culturally, ethnically) work community
• A good team player who is willing to take on responsibility.

Salary
According to GIZ salary scale for Band 4.

Method of Application
Interested and qualified candidates should submit their CV and Letter of Motivation as one document with complete contact details to: recruitment-nigeria@giz.de using "Vacancy no. 004" as the subject of the email.

Note

• GIZ is an equal opportunities employer committed to diversity.
• All qualified candidates, regardless of age, sex, ethnicity, race, and religion are encouraged to apply.
• Only shortlisted candidates will be contacted