Finance Assistant Job at International Rescue Committee

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to people affected by war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home

We are recruiting to fill the position below:

Job Position: Finance Assistant 
Requisition ID: req4475
Job Location: Abuja
Sector: Finance
Employment Category: Fixed Term
Employment Type: Full-Time

Scope of Work

• The Finance Assistant report to the finance Officer in Abuja Country office.  She/he assists the finance Officer in managing all aspects of day to day operations of accounting department in in Abuja Country office.
• He/she will assist in the implementation of Finance policies, procedures and systems and Ensure compliance with IRC procedures and guidelines.

Responsibilities

• Be responsible for payments to suppliers, contractors and program staff as against approved documents according to authority delineation.
• Ensure scrutiny of the entire bill for accuracy and receipt of goods before process for payment.
• Be responsible for documentation, preparation of cash disbursement voucher for all cash transactions related to the station office
• Ensure all transactions are compliance with IRC accounting policy, Donor restriction and generally accepted accounting principles.
• Maintain confidentiality of all financial and other job related information.
• Ensure proper documentation and filing of all financial documents.
• Prepare and process day to day financial transactions and implement internal control procedures in keeping with IRC policies and procedures.
• Assist in the collection of financial needs for the office each week and send request to head office.
• Ensure proper documentation and filing of all financial documents.
• Keep record of daily transactions (disbursements and receipts) in a spreadsheet and review same for accuracy for upload to SUN at the end of the month
• Ensure remittance of all statutory deduction within the month of deduction and follow up with the appropriate authorities for proof of remittance.
• File all financial documents and ensure there are adequately safeguarded
• Perform other duties as may be assigned by your supervisor

Finance/Budgeting:

• Act at all times in accordance with local law and standards of accounting practice.
• Review with the objective of gaining a clear understanding  of budget guidelines and instructions
• Review funding allocations to enable proper guidance to programs and proper coding.
• Provide training to program staff on finance issues.
• Produce monthly and quarterly reports to be reviewed by Finance Officer

Common duties:

• Attend and participate in trainings identified/organized by your supervisor
• Follow any new procedures and guidelines designated in circulars from Country Director
• Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members
• Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.
• Perform other duties as may be assigned by your supervisor

Qualifications

• Higher National Diploma in Accounts or Bachelor’s degree in Accounting from recognized College/Institutions.

Experience:

• A minimum of one (1) year of accounting experience. Computer literate with significant knowledge/experience in excel

Skills:

• Able to work in a high pressure situation,
• Ability to independently organize work, prioritize task and manage time.
• Strong inter-personal skills, able to coach and support others
• Self motivated, honest, highly responsible and punctual
• Excellent verbal and written communication skills, fluent in written and spoken English.

Working Environment:

• The position will be based in Abuja, the situation in Abuja is relatively calm.

Benefits

• Competitive Monthly salary,
• Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 12 Months.

Note: Only Shortlisted candidates will be contacted for an