Graduate Facility Officer Job at RusselSmith Group

RusselSmith Group, is an ISO 9001:2008 certified asset integrity management services company incorporated to serve the needs of the global oil and gas exploration and production industry, using rope access technology as our principal medium of access.
A career at RusselSmith offers you growth and a chance to make a difference. Throughout our history, we have continued to help our employees realize their dreams, whilst creating opportunities for them to fulfill their personal and professional potential.

We are recruiting to fill the position below:
 
Job Position: Facility Officer
Job Reference Code: RS-FAS-001
Location: Nigeria
Job Type: Contract
Summary of Functions

    Organize the maintaining of all office equipment and facilities; arrange for repairs when necessary. Make recommendations for new or additional office equipment as appropriate.
    Initiating planned maintenance programs for a variety of office equipment and preventive maintenance of facility equipment
    Ensures strict adherence to company procedures on facilities management, asset management, and procurement activities.
    Responsible for property survey and Facilities; Facilities Inventories, Documentation and Records.
    Provide administrative assistance to company management and other officers as required.
    Organizes, coordinates and monitors the procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements.
    Communicates with vendors to interpret, clarify, inform and resolve maintenance issues.
    Provides assistance to office personnel on appropriate purchasing procedures.
    Monitors vendors/contractors performance to ensure compliance with all contractual terms and conditions. Communicates with departmental manager on recommendations to resolve vendor performance issues.
    Perform other duties as assigned.
    Maintains good relationships with vendors to provide the maximum utilization of their expertise, ideas, methods and material application in order to achieve maximum cost savings.
    Review, proofread, and verify forms, invoices, requisitions and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.
    Safety and security – the individual observes safety and security procedures and uses equipment and materials properly.
    Departmental Reports- Generate the required weekly, monthly, quarterly, exception, bi-annually and annually reports/presentations.
    Provide comprehensive, effective and efficient support to team members.
    Installs, moves, repairs, and removes equipment and utilities within the building.
    Supervises the maintenance or repairs of office equipment and facilities; procurement of office equipment, asset management and shipping of procured company equipment.
   

Educational Qualifications

    A good University First degree is required.

Experience Required:

    0-2 years

Skills/Qualifications Required:

    Flexibility & Creativity Skills
    Strong Analytical & Problem-Solving Skills
    Detail-Orientation – Meticulous, Punctilious & Conscientious
    Diplomacy, Discretion & Business Ethics
    Flexibility & Creativity Skills
    Interpersonal & Relational Skills
    Excellent Leadership Skills
    Excellent Numerical & Data Literacy Skills
    Customer Centric Orientation
    Excellent interpersonal, and relationship building skills.
    Business Writing Skills
    Communication Skills – Articulation, Enunciation & Elocution
    Communication Skills – Written
    Planning & Project Management Skills
    Presentation Skills – Charisma, Poise, Aura & Comportment
    Good Research Skills
    Customer Centric Orientation
    Statutory Laws & Regulations Familiarity
    Excellent Supervisory Skills
    Team Orientation & Spirit
    Detail oriented but able to quickly grasp the big picture
    Microsoft Excel Proficiency
    Microsoft PowerPoint Proficiency
    Microsoft Word Proficiency
   
Work Environment

    The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.

Physical Demands:

    Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
    No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines