Graduate Inventory Intern Recruitment for Management Sciences for Health (MSH)

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. 

We are recruiting to fill the position below:

Job Position: Inventory Intern
Job ID: 13-10758
Job Location: Nigeria-Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A512 - Nigeria CaTSS
Reports To: Inventory Specialist
Grade: Intern

Overview

• This position will support the Inventory Specialist in managing both the asset and consumables inventory of Management Sciences for Health (MSH).

Specific Responsibilities

• Prepare Delivery Acknowledgements and Service Completion Certificates;
• Post Internal Requisition on the Quick Books Software;
• Receive items from vendors into the store, post same on the QuickBooks and update the inventory records;
• Issue items (by use of internal requisition) and update the respective inventory record;
• Track usage of stock supplies and curtail/report any incidence of abuse;
• Update inventory control records on QuickBooks Software;
• Prepare Asset transfer documents;
• Prepare Charge-Back by Project report on a monthly basis;
• Assist in inventory stock count/reconciliation;
• Assist in the proper coding, labelling and branding of MSH Assets and equipment;
• Ensure the stock level of office supplies does not fall below the predetermined level for continuous availability
• Assist in arranging critical office equipment required for day to day functions;
• Assist in office maintenance by supervising MSH’s contracted technicians;
• In the absence of the Operations Assistant, assist in receiving bills from statutory bodies and filing same;
• Assist the Operations Assistant in sending hotel bills to finance for payment
• Performing other duties assigned by Inventory Specialist.
• Preparing Purchase Request forms for the procurement of goods and/or services.
• Ensuring that all electrical appliances and sockets are switched off at the close of each business day;
• Assist in the smooth operation of the office generators by updating daily generator usage logbook as well as on/off of the generator.

Qualifications and Experience

• Minimum of one years’ experience in an admin position with a Non-Governmental Organization
• University Degree in Accounting or equivalent certification from a Business Technical School.
• Experience as an Admin staff or understanding of key aspects of facility management.
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks).
• Excellent writing and communication skills.
• Ability to work independently and as part of a team.
• Strong organizational skills and ability to multitask.
• Ability to respond to new challenges in a flexible and thoughtful manner
• Ability to be meticulous with figures and good record-keeping.
• Flexible to learning and ability to take instructions.
• Good communication and ability to relate with others.
• Ability to identify items by their names and code number.
• Knowledge of computer applications like MsOffice, Excel, Internet, etc.
• Willingness/ability to work beyond normal working hours and when work demands to come during
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