Health Admin Officer Job at International Rescue Committee

We are recruiting to fill the position below:

Job Position: Health Admin Officer

Job ID: req44764
Job Location: Maiduguri, Borno
Sector: Health
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Work Arrangement: Open to Remote

Job Overview / Summary

• The Health Admin Officer will work closely with the health team and operational departments across intervention locations.  
• S/he will support the health sector’s daily office procedures and ensure administrative activities run smoothly on a daily and long-term basis including office stock management? processing requests for training/workshop? organizing the sector’s records and providing administrative support to team members.

Major Responsibilities

• Establish an office data management tool capturing the administrative tasks for monitoring of expenditures, procurements as well as recruitments.
• Prepare procurement, spending plans and item forecast together with the health managers including items submission on INTEGRA and NON-PO generation.
• Raise purchase requests, payment requests, and recruitment requests as directed by the health managers and coordinator.
• Provide weekly tracking reports on all administrative tasks performed to the health coordinator and health managers.
• Manage correspondence (including letters? emails and packages)? arrange travel and accommodations
• Follow up on PRSs raised with the Supply Chain department throughout the procurement process and tracking of distribution activities within the sector including health sector supplies tracking.  
• Follow up on recruitment requests raised with the Human Resources department throughout the recruitment process.
• Assist in the preparation of training/workshops as directed by the health managers.
• Assist in any other task as requested by the line manager, which remains within the Office admin officer’s capacity.

Grants Management:

• Ensure procurement and spending plans are adhered to and updated as needed.
• Prepare weekly tracking reports in procurement and recruitment processes.
• Provide recommendations and interventions to correct any identified deviations that impact budget adherence.
• Prepare inputs for and participates in the monthly Budget versus Actuals meetings.

Key Working Relationships

• Position Reports to:  Health Coordinator
• Indirect/Technical Reporting:  Senior Health Managers and Health/RH Managers
• Position directly Supervises none.

Key Internal Contacts:

• Country Program: Health program assistant, Nurses/midwives, health officers, Senior health promotion officer, senior capacity building officers, health/RH managers, M&E officer, HR team, supply chain and finance team.

Key External Contacts: 

• MOH, and other INGOs (e.g., possible collaborative partners), Community leaders and health facility management team.

Qualifications
Education:

• Degree in Business Administration or related Business Management Degree.
• Additional qualifications in Office Administration are a plus

 Work Experience:

• Three years experience of working as an Administrative Officer? Administrator or other similar position
• Strong organization skills with a problem-solving attitude
• Very good in time management and ability to work under pressure with high level of flexibility.
• Significant experience of organizing office procedures.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Excellent written and verbal communication skills with close attention to detail.

Languages: 

• Fluent in written/spoken English and Hausa.