HR Facilities Assistant Job at Action Against Hunger


Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position below: 

Job Position: HR Facilities Assistant
Job Location:
 Maiduguri, Borno
Job Type: Full Time 
Starting date: July 2019
Direct Line Manager: HR Officer 

Objective 1

  • Overall office management and communication 

Tasks & Responsibilities:

  • On a daily basis, inspect and maintain the exterior premises (grounds and office building)
  • Maintain an updated base staff contact list.
  • Liaise with Logistics to ensure that faulty and damaged equipment are replaced or repaired

Objective 2

  • Guest House Management

Tasks & Responsibilities:

  • Provide monthly tracking of all guesthouse bookings for visitors;
  • Compile and share weekly movement tracker for the base;
  • Provide day-to-day management of staff directly under his/her responsibility (Cooks & Cleaners);
  • Liaise with Logistics to ensure that the guesthouse is running effectively;
  • Arrange for hotel or guesthouse accommodation bookings for visiting staff;
  • Maintain office and guest house supply inventories;
  • Provide suggestions for improvement in the office and guesthouse management.

Objective 3

  • Office Supplies Maintenance

Tasks & Responsibilities:

  • Manage the stocking of stationery store in coordination with Logistics and place appropriate order to re-stock supplies
  • Ensure sufficient supply of office cleaning items and materials and work with HR Officer to replenish them on a monthly basis
  • Coordinate, track and manage the distribution of tea  items to all offices

Additional Responsibilities:

  • This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned
  • The Facilities Assistant must be flexible and adaptable with regards to the implementation of the daily work/activities
  • The Facilities Assistant is expected to conduct all duties in a professional manner following AAH Nigeria mission staff regulations and charter.

Internal & External Relationship
Internal:

  • HR Officer: Line management, exchange of information, reporting, collaboration, coordination
  • HR Manager: advisory role, exchange of information, reporting, collaboration, coordination
  • Finance & Logistic departments: Exchange of information and collaboration
  • Program department: Exchange of information and collaboration.

External:

  • Visitors: reception, support, exchange of information.

Reporting Responsibilities:

  • GH weekly Information Tracker
  • Hotel Monthly usage tracker
  • Staff Contact List
  • Stock Tracker

Qualifications

  • Bachelor's degree in HR, Hospitality, Business Administration or related field of study from a recognized institution, or equivalent work experience.

Skills & Experience
Essential:

  • Office administration experience or front office experience in a busy environment.
  • Minimum of one year working experience in a similar role.
  • Strong verbal and written communication skills.
  • Excellent attention to detail, multitasking and organization skills.
  • Self-motivated, ability to work independently, responsible and accountable.
  • Approachable, diplomatic, strong interpersonal and team working skills within a multicultural setting.
  • Good computer skills in Word & Excel.

Preferred:

  • Strong Commitment to humanitarian work.

Minimum Basic Salary
N156, 995 NGN per month

Note: Qualified women are encouraged to apply