Human Resources Assistant Job at Action Against Hunger

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position of:

Job Position: Human Resources Assistant
Job Location:  Monguno, Borno State
Starting date: as soon as possible
Direct Line Manager: HR Officer

Objective 1

• Provide support to the Base HR Officer in various aspects of the recruitment process

Tasks & Responsibilities:

• Assist the base HR Officer in the collection and filing of documents to create complete recruitment files for all positions.
• Support base HR Officer in shortlisting received applications as directed.
• Schedule interviews and tests and support with logistics on the day of the interview.
• Draft and post positions and circulate internal vacancies.

Objective 2

• Maintain timely and accurate information for all employees.

Tasks & Responsibilities:

• Prepare all new staff files and maintain the existing staff’s files.
• Liaise with the employees and managers to ensure all required information is received in a timely manner.
• Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate people to get any missing documents or information.
• Collect and submit the necessary documents for insurance enrollment and updating and ensure that staff have up-to-date insurance cards.
• Provide administrative support for pension and salary account openings or changes.
• Maintain all AAH communication boards as directed by the base HR Officer.
• In liaison with the Base HR officer, track employee leaves and ensure that all necessary supporting documentation is kept on file.
• Under the supervision of the Base HR Officer, receive, track and file all staff pay slips and time sheets correctly.

Objective 3

• Support the HR team in various aspects of the training and development of staff.

Tasks & Responsibilities:

• Support the base HR Officer in the planning and scheduling for new staff briefings
• Assist the base HR Officer in the practical organization of training as requested
• Assist in base HR Officer in the maintenance of training files

Objective 4

• Provide overall support to the HR Department.

Tasks & Responsibilities:

• Support in the implementation and application of the HR policy on the mission and provide advice and support to employees and managers.
• Participate in elaborating projects related to national HR functioning.
• Provide suggestions on how to improve HR functioning throughout the mission.
• Assist in the circulation of HR department communications.

Internal & External Relationship
Internal:

• HR Officer: Line management, exchange of information, reporting, collaboration, coordination
• HR Coordinator: advisory role, exchange of information, reporting, collaboration, coordination
• Logistics and Finance Departments: collaboration, coordination, and exchange of information
• Abuja HR team: collaboration, coordination, and exchange of information
• Program teams: support

External:

• Suppliers (newspaper advertising, etc.)
• Job applicants

Qualifications

• Bachelor's degree in fields related to HR, Administration and Management preferred; post-secondary diploma plus relevant experience also acceptable.

Skills & Experience
Essential:

• Experience working in HR and/or administrative support positions, 1+ years.
• Excellent verbal and written communication skills.
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
• Computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently.
• Able to maintain confidentiality.
• Capacity for analysis, synthesis and reporting of large amounts of information

Preferred:

• Previous experience working for INGOs an asset, particularly health-related INGOs
• Fluency in one or more National/regional languages an asset (Hausa / Kanuri)
• Understanding of national labor law and employment norms/practices

Note: Qualified women are strongly encouraged to apply.