Internal Services Officer Job at Amaiden Energy Nigeria Limited

Amaiden Energy Nigeria Limited (formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997 the company continues to grow and exerts its presence in numerous Projects in the Nigeria Oil and Gas Industry.

We are recruiting to fill the position below:

Job Position: Internal Services Officer 

Job Location: Port Harcourt, Rivers
Category: Others  
Job Type: Contracts  
Job Nature: Offshore

Description
Estate Services Management:

• Estimate the District needs of stationeries/small office equipment and materials and pro-actively plan and process re-stocking of materials.
• Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
• Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
• Distributes mails from other affiliate through SAGA, other courier houses and mails from all other locations.
• Efficient distribution of incoming mails within the office base and delivery of the outgoing mails including those going overseas.
• Receives ordered stationeries and materials from vendors. Inspects to confirm that quality and quantity are as specified in Purchase Order. Recommend for rejection any sub-standard materials.
• Obtains feedback from users for any new brand of item introduced to ensure customer satisfaction.
• Maintains accurate reporting using stock cards for items and database of requests for trend analysis and audits.
• Supervises and monitors stock and distribution of office & household furniture/ equipment and appliances
• Supervises satellite TV installations, renewals and repairs in the offices.
• Responds to routine and emergency situations within the offices.
• Assist in office key management in the main base.
• Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in offices and ensure proper accountability.
• Supervises the relocation and movement of staff from one office to another as programmed.
• Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
• Ensure proper cleaning of the internal space of office buildings in the main base.
• Any other ad hoc duty that may be assigned by the hierarchy.

Complexity & Problem Solving:

• Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
• Obtains feedback from users for any new brand of item (office equipment & Stationeries) introduced to ensure customer satisfaction.
• Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
• Supervises the relocation and movement of staff from one office to another as programmed and on request
• Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
• Supervises satellite TV installations, renewal and repairs in the offices and residences.
• Responds to routine and emergency situations within the offices and residences.
• Assist in office key management in the main base.

Administration:

• Maintains accurate reporting system of all items and database of requests for trend analysis and audits.
• Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in the offices and ensure proper accountability.
• Keep adequate records of monthly proforma invoices of the individual contractors.
• Initiate payment process by raising an E-JPC request to every invoice received.
• Follow up and monitor the expiration of every contract for renewal processes.

Accountabilities:

• Providing adequate stock and standard of frequently used stationery materials to end-user departments for their secretarial duties.
• Providing meeting room as required for scheduled and unscheduled meetings of the various departments to their satisfaction.
• Provide prompt office movement and hall arrangements for events as required and requested.
• Provides routine checks on all DSTV decoder and satellite TV systems. To avoid malfunctions/maintenance issues
• Avoiding mix-up of meeting booking schedules that could lead to embarrassment for the division and company, constant contact with users made before the meeting time.
• Mail distributions of Incoming and Outgoing from all locations are done with records for tracking purposes and or evidence of delivery, to measure efficiency and avoid missing mails.
• Provide room for spare keys, monitor usage and make same available for emergencies.

Job Requirements

• BSc / HND in Social or Management Sciences or BA, Humanities
• 5 – 8 years relevant working experience in similar job and largescale business environment.
• Diligence and honesty are a must-have.
• Exceptional knowledge of Microsoft packages especially Excel
• Ability to draw up and put together Reporting tools
• Ability to work under pressure and multitask