Office Assistant Job at Sigma Consulting
Sigma Consulting Group - Our client, a renowned Interior Decoration Firm located in Lagos, is currently recruiting suitably qualified candidates to fill the position below:
Job Position: Office Assistant
Job Location: Lagos
Job Type: Full Time
Summary
- The Ideal candidate will be responsible for managing general office duties to ensure company processes run smoothly
- Assists with director duties and corresponds with clients, customers, and vendors.
Job Duties
- Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
- Interacts with clients, visitors, and vendors
- Sorts and distributes incoming mail
- Arranges meetings by reserving rooms and managing refreshments
- Types correspondence, meeting notes, and forms among other documents
- Photocopies, scans, and files appropriate documents
- Edits documents for accuracy
- Maintains accurate records and enters data
- Assists with organising events when necessary
- Conducts research and compiles data
- Signs for delivered packages and distributes them to the appropriate recipient
- Interacts with directors when necessary
- Assists in setting up new client accounts
- Maintains financial database records
- Covers reception upon occasion
- Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
- Answers customer questions and confirms customer orders
- Engages in educational opportunities as needed
- Performs additional duties when required, including drafting brochures and organising the filing system.
Skills and Qualifications
- Previous Experience in a Related Field Preferred; Self-Driven; Excellent Customer Care Skills;
- Exceptional Communication Skills;
- Ability to Maintain a Strict Level of Confidence;
- Proficiency in Microsoft Office Programs;
- Attention to Detail;
- Professional Appearance;
- Excellent Typing Skills;
- Strong Problem Solving Skills; Excellent Organisational Skills; Highly Motivated and Ability to Prioritize Efficiently;
- Ability to Work Alone or As Part of a Team;
- Enthusiastic and Reliable;
- Knowledge of Basic Office Management Procedures; Reliable.
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