OPEC Recruitment for an Admin Assistant

The OPEC Fund for International Development is a multilateral development finance institution established in 1976. Our 12 Member Countries are: Algeria, Ecuador, Gabon, Indonesia, the Islamic Republic of Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, the United Arab Emirates, and the Bolivarian Republic of Venezuela.

We are recruiting to fill the position of:

Job Position: Admin Assistant

Job Location: Austria

Task
Specific tasks will include:

• Ensuring that standard office practices and routines are functioning effectively on an ongoing basis.
• Contacting other staff members to ensure appropriate follow-up and delivery of critical official activities.
• Handling on a routine basis, highly confidential information in a professional manner.
• Typing, and when necessary composing routine memos, correspondence, reports, and presentations.
• Overseeing the preparation of all documentation to high standards of presentation and accuracy.
• Checking outgoing mails for accuracy and conformity with policies and specific instructions.
• Performing other standard secretarial functions such as filing, accurate record keeping, photocopying, handling inquiries, making meeting arrangements, all in a consistent manner with official guidelines.

Qualifications and Experience

• Formal secretarial training from a recognized institution will be an asset.
• Minimum of five years relevant experience, preferably in an international environment.

Skills and Competencies:

• Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
• Excellent verbal and written communication skills, fluency in English and German is highly essential.
• Working knowledge of Arabic, French and/or Spanish will be an asset.
• Ability to work independently with minimum supervision and guidance.
• Good interpersonal, organizational and time management skills.