Personal Assistant to the CEO at Murtala Muhammed Foundation


Murtala Muhammed Foundation is a non-profit organization whose mission is to improve the living conditions of Africans by contributing to the reduction of poverty and the elimination of conflict while promoting self-reliance and self-fulfillment.

We are recruiting to fill the position below:

Job Position: Personal Assistant to the CEO
Job Location: Lagos

Responsibilities

  • Manage, coordinate and maintain calendar of CEO including appointments, meetings, and travel.
  • Responsible for organizing internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
  • Provide executive and administrative support to the CEO.
  • Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
  • Monitor and respond to incoming communications to CEO’s office including phone calls, emails and walk-ins, ensuring correct department distribution.
  • Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, making research, writing documents, preparing minutes, communicating meeting reminders, confirming venues.
  • Writing and distributing comprehensive minutes and action points to all members post-meeting.
  • Drafting and writing high-quality reports and presentations, as required by the CEO.
  • Communicating important updates and information to stakeholders as required by the CEO.
  • Manage multiple projects as assigned by the Chairman related to diverse lines of business, community, and personal interests with inter-related activities and relationships.

Requirements

  • Related Degree in English Studies, Business Administration or related field
  • Minimum of 3 years experience in as a personal assistant, administrative assistant or similar role
  • Able to adapt quickly, handle multiple tasks, and prioritize
  • Organizational, planning, and multi-tasking skills
  • Communication skills, Information gathering, and information monitoring skills
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
  • Excellent research and writing skills.
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