Personal Assistant to the MP Job at Aspom Travel Agency

Aspom Travel Agency is a great travel deal company incorporated on the 2nd of February 2012 to provide support to people who wants to travel to any country in the world and also helps companies who wants to organize a group tour for their staff without stress. We are committed to remaining well positioned and equipped to support our clients in their travel deals at a guaranteed lowest rates. In order to guarantee our clients efficient and high performance on jobs, Aspom has skilled, resourceful, goal oriented and team players.

We succeed at arranging every travel services from visa processing, hotel reservations, flight reservation and giving our clients the most complete travel experience at the best price. Many of our clients prefer to work with us planning vacation trips in the USA and around the world as well - we gladly do all the shopping for them finding quality services on the market at the best price. Our mission and vision is to do our best to make your idea of a dream travel package happen.

We are recruiting to fill the position below:

Job Position: Personal Assistant to the MP

Job Location: Lekki, Lagos
Employment Type: Full-time

Position Overview

• As a Personal Assistant, you will provide comprehensive administrative support to an individual or executive, assisting them in managing their professional and personal responsibilities.
• Your role will involve organizing schedules, coordinating meetings, handling correspondence, and maintaining confidentiality.
• Your efficiency, strong organizational skills, and ability to multitask will contribute to the smooth functioning of daily operations and the effective management of tasks.

Responsibilities
Calendar and Schedule Management:

• Manage and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements.
• Coordinate and prioritize appointments, ensuring optimal use of time and resources.
• Remind and prepare the executive for upcoming commitments and deadlines.

Travel and Accommodation Arrangements:

• Make travel arrangements, including booking flights, accommodations, transportation, and visas as required.
• Prepare detailed itineraries and travel packs, ensuring all necessary documents and information are provided.
• Manage travel expenses, receipts, and reimbursements.

Communication and Correspondence:

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Draft, proofread, and edit documents, reports, presentations, and other materials.
• Respond to inquiries and requests on behalf of the executive, ensuring timely and professional communication.

Meeting Coordination:

• Schedule and coordinate meetings, conferences, and appointments.
• Prepare agendas, take meeting minutes, and distribute relevant documents.
• Arrange meeting facilities, equipment, and refreshments.

Confidentiality and Data Management:

• Maintain strict confidentiality of sensitive information and documents.
• Organize and manage electronic and physical files, ensuring easy retrieval and efficient document management.
• Handle confidential and sensitive matters with discretion and professionalism.

Task and Project Management:

• Assist in managing various projects and initiatives, tracking progress, and ensuring deadlines are met.
• Prioritize and manage multiple tasks simultaneously, adapting to changing priorities.
• Conduct research, gather information, and prepare reports as required.

Miscellaneous Support:

• Perform general administrative tasks, such as photocopying, scanning, filing, and record-keeping.
• Coordinate personal errands, such as shopping, reservations, and appointments.
• Provide additional support as needed to facilitate smooth operations and optimize productivity.

Requirements

• Candidates should possess a Bachelor's Degree with 2 - 5 years of relevant work experience.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to work under pressure and meet deadlines.
• Professional demeanor and positive attitude.
• Flexibility to work outside regular office hours as required.
• Discretion and confidentiality in handling sensitive information.
• Proficient in using productivity tools and office software (e.g., MS Office, Google Suite).
• Attention to detail and accuracy in completing tasks.
• Strong multitasking and problem-solving skills.
• Must reside at Lekki Axis.
• 30 - 35 years.

Salary
N100,000 - N120,000 Monthly.