Procurement Specialist Job at Ventoven Limited

Ventoven is a shared services company, focused on offering top notch Human Resource Services, Procurement, IT Support and Accounting services.

We are recruiting to fill the position below:

Job Position:  Procurement Specialist
Job Location: 
Abuja

Details

  • We are on the lookout for a skilled and experienced candidate, whose core responsibility will be the timely sourcing of quality goods or services at an acceptable price that meets the organization's needs. He/She will need to be an expert on price negotiations; purchase order creation; order tracking and management; and price dispute resolutions.

Other duties will include:
Purchasing & Supply Chain Management:

  • Saving costs by procuring goods and services at the best price and quality
  • Responsible for the timely procurement and delivery of products and services
  • Track deliveries and make sure the company receives exactly what was ordered from suppliers.
  • Creation and management of Cost Data Bank for all items being procured by the organisation
  • Support in price verification/ negotiations for bids
  • Sourcing and validation of procurement requests by team members
  • Strategic procurement by ensuring that items are purchased with the long-term benefits as a major decisive factor.
  • Develop a journey management plan to ensure that all items purchased are delivered in pristine condition
  • Manage the storage of all items purchased by Ventoven

Requests Processing/Cost Verification:

  • Review requisition orders in order to verify quantity and specifications
  • Determine if inventory quantities are sufficient for the office needs and order more when necessary
  • Receive purchase requests from various departments within the company through the IACC and get price quotes from suppliers/vendors
  • Process purchase requisitions/orders within purchasing authority
  • Ensure that all requests are properly documented
  • Timely and accurate dissemination of information on procurement policies and processes.

Vendor Management:

  • This shall include but not limited to vendor sourcing, vendor processing, vendor profiling, vendor engagement and retaining vendors.
  • Develop and maintain constructive and cooperative working relationships between the company and the various vendors.
  • Responsible for selecting and evaluating the performance of suppliers/vendors and giving best/professional advice on preferable vendors

Record Keeping:

  • Create and manage electronic database/log of vendor lists (company name, service type & contact details)
  • Maintain robust records of all items that Ventoven has in storage.

Fleet Management/ Flight bookings:

  • Support in flight bookings for Vent Oven and other sister companies
  • Manage the fleet and fueling system of all official cars assigned to client companies
  • Support all companies to ensure NO downtime on their fleet
  • Maintain fuel schedule and encourage all companies to do same

Skills & Requirements
Knowledge, Skills and Abilities:

  • Familiarity with procurement for Contracts & Bids Process
  • Must be able to address vendors in corporate/diplomatic manner
  • Must be strategic and organised
  • Ability to work effectively with little or no supervision
  • Ability to take ownership and responsibility
  • Ability to influence people

Education/Certifications:

  • A Bachelor's degree from a recognised institution
  • Additional qualifications are an added advantage.

Experience:

  • 3-5 years experience in a similar role
  • Excellent communication skills
  • Ability to multitask
  • Good negotiation skills
  • Good problem solving skills
  • Good reporting and documentation skills