Warehouse Assistant Job at Action Against Hunger

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position of:

Job Position: Warehouse Assistant
Job Location: Damasak, Borno
Job Type: Full Time
Starting date: ASAP
Direct Line Manager: Roving Logistics Manager

Objective 1

• Represent AAH and the program within the community.

Tasks and Responsibilities:

• Apply AAH Kitlog storage procedures.
• Identify the items entering and leaving and check the quality, quantity and documentation.
• Report any problems with quality, quantity or documentation immediately.
• Provide support to Warehouse officer on update the SFU.
• Update any database upon request in the framework of storage management.
• Keep stocks forms bin cards, stock cards etc. up to date.
• Restrict entry into storage facilities and keep keys for the storage facilities

Objective 2

• Participate in monitoring of Stock Utilization.

Tasks and Responsibilities:

• Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the warehouse officer.
• Advice on the minimum stock balance according to consumption.
• Pay particular attention to use-by dates of food and medicine, ensuring proper stock rotation. Advise Logistics Assistant whenever expiry dates are approaching (within 2 months).
• Carry out monthly physical inventory of all items in stock and anytime upon request or convenience.
• Identify stock that is not being utilized and report to warehouse officer.

Objective 3

• Manage the storage conditions.

Tasks and Responsibilities:

• Check daily that the store is clean, organized and is regularly ventilated.
• Arrange stock in such a way that it’s easy to count and aisles are accessible Check daily and record the temperature and humidity of the store.
• Remove/ separate infected products and inform the Logistics Assistant.
• Separate foodstuffs from other stock and pay special attention to dangerous goods.
• Ensure storage facilities are free from rats, rodents and any other pests which may damage stock and periodically plan for fumigation of storage facilities.
• Plan for disposal of expired/ infected products in collaboration with the logistics officer and program teams.

Objective 4

• Manage shipments and Cargo.

Tasks and Responsibilities

• Receive and issue out the various dispatch documents ie SROs, DN Waybills as per kitlog procedures.
• Ensure budget holders personally conduct a physical review any stock they have requested and sign the necessary documentation.
• Directly supervise the process of loading and unloading, including casual worker request, attendance sheets and ensuring timely payment is made.

Internal and External Relationship
Internal:

• Coordinate and maintain relationship with other departments and program teams.
• Close relation with Log officer and Logistics assistant.

External:

• Interact with suppliers, and casual service providers

Position Requirements
Qualifications:

• Minimum of a National Diploma in Management or related course of study with professional experience in stock management.

Skills and Experience
Essential:

• At least 1 year proven experience in stock management.
• Sound knowledge of general storage procedures.
• Knowledge of computer packages excel and word.
• Highly organized.
• Good communication skills in both written and oral English and excellent in Hausa or Kanuri language.
• Inhabitant of NE Nigeria region

Preferred:

• Archiving management.
• Traceable previous experience in similar role in an NGO set up