Personal Assistant to MD

Ayoola Foods Limited, is Nigeria's leading Indigenous Food Processing, Marketing and Consulting Company. As a result of growth and the need to strengthen our current team, we need exceptional individuals with the right qualifications, drive and experience to join our team of professionals.

We are recruiting to fill the position below:

Job Position: Personal Assistant to MD
Job Location: Lagos

Job Summary

• We seek to recruit Personal Assistant to MD (Male/Female) who will be responsible for providing a resourceful and responsive administrative, organizational support to the Managing Director/CEO by helping him to prioritize his time, schedule meetings, appointments and other itineraries as assigned.

General Duties and Responsibilities

• Organize weekly diary meetings with the MD to discuss imminent engagements, invitations, and other requests.
• Organizing meetings and appointments
• Booking and arranging travel, transport, and accommodation
• Organizing events and conferences
• Reminding MD on important task/deadlines
• Typing, compiling and preparing reports, presentations, and correspondence.
• Managing database and filing system
• Ensures that guests who are meeting with the MD are well taken care of.
• Schedules meetings on behalf of the MD with his direct reports.
• Follows-up on tasks delegated by MD to his direct reports to ensure deadlines are met.
• Keeps and maintains an accurate record of papers and electronic correspondence on behalf of the MD
• Takes minutes of meetings attended with the MD and prepares follow-up reports and action steps.
• Screens and processes telephone calls, inquiries and request for the MD, handling them as appropriate.

Person Specification/Qualification

• Minimum qualification: Bachelor's degree in Business Administration, Management or a related discipline (with 2nd Class Upper).
• Legal Background an added advantage
• Age between 35 to 45 years
• Minimum of 5-10 years working experience as PA.
• Expert level Knowledge in Microsoft Office usage
• An ability to multitask and perform under tight deadlines
• Good Ethics For Business
• Strong Communications and People Skills.