Solidarites International Recruitment for Logistician

Solidarites International (SI) has not been active in Nigeria in the past and therefore has a limited experience in the country. SI sent a first exploratory team in Nigeria (North-Eastern States) for three weeks in April. A continued presence of senior managers has been maintained since mid-May in Borno state and Abuja. Additionally, SI registration in Nigeria is ongoing with the help of a local lawyer.

We are recruiting to fill the position below:

Job Position: Logistician
Job Location: Ngala, (Borno State) with movements inside the state
Probationary Period: 2 months
Delocalized Status & Benefits: Applicable
Contract Duration: 6 months, subject to renewal upon available donor funding.

Goal / Purpose

• The Logistician will implement and supervise all logistics operations at his/her assigned base.
• He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
• He/she will assist the Base Manager or the field coordinator in the implementation of safety rules.

Main Tasks
Supply Management:

• Carry out a purchasing environment analysis at the local level
• Receive, approve and process requests for quotes and internal order forms
• Ensure that budgetary lines related to logistics are monitored and observed
• Supervise the preparation of purchasing documents and draft the contracts
• Supervise the update of price lists and supplier files
• Manage the Solidarités International purchasing procedures and those from donors funding the programs.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
• Participate in the drafting the call for tenders
• Ensure that dealings with suppliers are monitored
• Vehicle Fleet Management
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Select suppliers and negotiate prices, deadlines and delivery methods
• Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
• Negotiate vehicle rental contracts
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
• Check that vehicle log books are in place and are used correctly
• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
• Establish vehicle movement schedules
• Ensure that a complete breakdown kit is available on board all vehicles
• Permanently ensure that all drivers have received general training and carry out regular testing
• Prevent the misappropriation of fuel and spare parts
• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
• Install communication means and ensure that they are regularly maintained.
• Train teams in the use of these communication means
• Management and Monitoring of IT Equipment
• Update antivirus software
• Equipment/Telecommunications Management
• Update inventory in real time
• Optimize distribution of materials according to task needs
• Ensure the maintenance and correct use of IT equipment
• Provide technical assistance to teams and organize training sessions
• Organize the installation, safe-guarding and monitoring of materials
• Implement backup and data-protection procedures

Supplies Management:

• Select storage locations and create a plan for the development and security of these sites
• See that all documentation linked to stock is complete and correct
• Supervise monthly physical stock inventory
• Ensure material is stored under suitable conditions and monitor expiration dates
• Ensure procedures are followed as stock is checked in and out

Security:

• Implement team safety measures as determined by the coordination team
• Train teams in safety rules and procedures
• Pass on any security-related information to his/her line manager

Human Resource Management:

• Analyse and quantify logistics personnel needs
• Organize formal team meetings at regular intervals
• Recruit, train and supervise the logistics team
• Conduct performance reviews for members of the logistics team

Reporting / Capitalization:

• Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
• Provide the logistics coordinator with all information needed to draft intermediary and final reports
• Pass on purchasing reports for closed programs to the coordinators at the established frequency.
• Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
• Consolidate logistics packs monthly and pass on to the logistics coordinator

Personal Abilities

• Languages: English, (Hausa, Kanuri a plus)
• Professional experience: 3 - 5 years of experience in similar position (NGO/Private or Public sector)
• Personal qualities: reliable, honest, very good organization, good knowledge of the local market. 

Technical Competences

• Eduacation: Business Administration, Logistics or Social Sciences Degree.
• Microsoft Office ( Excel and Word skills).

Application Closes on...
23rd November, 2017.

Application Method 
Interested and qualified candidates should apply by email with CV and suitability statement as a single attachment to: job.applications@solidarites-nigeria.org  
Or 
Send hardcopy to: 
Solidarités International Office,
No 8 Manassa Street, 
Behind Polo Ground, 
Maiduguri, 
Borno State.
Attention: Khairul Islam.

Note

• Email Submission: The subject of the email should be the POSITION TITLE/LOCATION and the CV/Cover Letter should be saved in the applicant’s full name.
• Shortlisting will start as soon as we start receiving applications and deadline might be changed without prior notice.
• Hardcopy Submission: The title of the related position must be written on the envelope.
• Solidarites International is an equal opportunities employer and is committed to achieving gender balance within the organization.
• Only shortlisted candidates will be
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