Administrative Officer Job at People Capacity Management

People Capacity Management is a Human resource and management consulting firm based in Lagos, Nigeria. We offer a range of HR-related services to both the public and private sector.

We are recruiting to fill the position below:

Job Position: Administrative Officer

Job Location: Gwarimpa, Abuja (FCT)
Employment Type: Full-time

Overview

• Administrative officer will support the smooth running of the office by carrying out clerical tasks and projects.
• As an administrator in the construction industry, you could be organising project meetings.
• Admin Officer will be responsible for typing documents, responding to business enquiries, drawing up contracts where necessary.
• You are likely to be processing lots of information using a computer, so you will need strong IT skills.
• Excellent communication skills are also important, to ensure the office operates efficiently.

Duties / Responsibilities

• Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
• Creating, updating, and maintaining records and databases
• Scheduling company calendar and updating as needed
• Supporting department managers, staff, and MD
• Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
• Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.)
• Preparing correspondence, documentation, or presentation materials
• Keep store records and ensure regular inventory of supplies
• Make all necessary travel arrangements for office visitors
• Ensure proper filing, confidentiality and storage of company documents
• Ensure the use of the company online document management system
• Ensure the office is furnished and equipped to meet staff and operational needs
• Coordinate office services – electricity, water, internet, cleaning, etc. – to provide staff with the best possible work environment given available resources
• Keep a maintenance schedule of all office furniture and equipment whilst ensuring prompt maintenance and repairs.
• Ensure the First Aid Box is well equipped
• Manage the office space, maintain service contracts, manage office equipment, and monitor administrative costs.

Education / Experience Requirements

• First Degree or Diploma relating to the field, preferred but not essential
• Minimum of 2 years relevant working experience.
• Prior experience as an office assistant, office administrator, or handling administrative responsibilities in a related field

Skills / Attributes:

• Excellent written and verbal communication skills
• Excellent time management skills: ability to prioritize
• Comfortable in both a leadership and team-player role, manage team members, lead assistant meetings, and supervises when needed
• Highly organized multi-tasker who works well in a fast-paced environment.
• Willingness to learn and to grow with the company and motivated to take on additional projects and solve problems
• Self-directed and able to work without supervision

Salary
N70,000 Monthly.

Method of Application
Interested and qualified candidates should send their CV to: recruitment@peoplecapacitymanagement.com using the Job Title as the subject of the mail.